We are currently seeking a detail oriented Finance Assistant to join our team. You will be responsible for assisting the Finance department in administrative and financial tasks for the success of the company's month end processes. This person will enjoy processing billing for construction time and materials invoices, providing support for ad hoc financial projects and tasks and entering purchase orders. You enjoy repetitive tasks that need to be accurate and and following processes that happen at month end with tight deadlines. We are looking for a person who wants to learn about accounting in a construction atmosphere and wants to grow and learn more in the field.

Essential Functions / Responsibilities

Accounts Payable

• Review vendor statements for accurate
• Enter Shop stock slips
• Review Vendor statements and follow up on missing invoices
• Assist with maintain AP email inbox
• Notarize documents as needed for company.
• Maintain Records of Insurance Certificates forms for all subcontractors.

Project Accounting

• Sort and confirm Daily Time Records to labor report
  • Run active job reports and print
• Create Time & Material drafts and deliver to Project Managers
• Create and finalize Invoices and send to customers
• Create new customers into Spectrum
• Run queries to work with Project Managers to close out jobs

Service Billing 

• Create drafts and invoices for Customer Service work orders
• Enter all invoices on the customer portal
• Enter Purchase Orders and receive invoices 

Competencies

• A positive attitude and the ability to function effectively in a team-oriented work environment.
• Attentive and has the ability to apply what is learned.
• Good communication skills and organization skills, has the ability to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of Accounting principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Ability to be a self-starter.
• Ability to develop and maintain professional relationships with internal/external customers and vendors

Qualifications

• Proficient with Microsoft Office Suite or related software.
• Bachelor's or Associate of Accounting or Finance is preferred. 
• Strong mathematical and analytical skills