If you are an excellent communicator who thrives in a fast-paced, team environment where you own a variety of essential responsibilities, this is the right place for you.

Department: Neenah Animal Shelter Administration Reports to: Executive Director

Position Type: Full-Time; hourly Supervisor Requirements: None

Summary: Provides administrative support and bookkeeping on behalf of the board, executive director and shelter manager to ensure the shelter runs in an efficient and compliant manner.

Essential Duties and Responsibilities:

• Maintain accurate financials using Quickbooks online
• Communications, documentation, record keeping and filing
• Maintain filing system for administrative functions
• Data entry, including financial and donor databases
• Manage telephone calls, and relay messages to appropriate team members
• Develop, segment, and maintain donor mailing lists
• Assist with donor stewardship
• Assist with grant tracking requirements
• Assist with fundraising campaigns, as needed

Financials:

• Bookkeeping: accounts payable and accounts receivable
• Deposits
• Perform monthly accounts reconciliation
• Provide monthly financial reports to the board, executive director, and shelter manager
• Accept, document, and organize both in-kind and monetary donations
• Software/Database Management
• Proficiency with QuickBooks, Excel, Word, PowerPoint, donor management software, and Google (or similar platforms)
• Community Relations/Customer Service
• Establish and maintain collaborative relationships with internal and external customers; including, but not limited to team members, volunteers, vendors, veterinarian clinics, area shelters, businesses, and non-profit organizations
• Assist with social media and website design
• Support volunteers, team members, vendors, and general public
• Be a positive advocate of the shelter to the general public
• Facility Care
• Ensure administrative workstations and equipment are clean, organized and in working order
• Maintain IT hardware inventory, along with troubleshooting/resolving equipment, software or internet issues
• Reorder and restock supplies as needed
• Accept, document, and organize both in-kind and monetary donations
• Conduct annual inventory
• Contact vendors as needed to handle shelter maintenance
• Safety/Compliance
• Renew annual licenses to ensure compliance; DFI, raffle licenses, etc.
• Complete and submit required incident reports regarding safety related accidents, injury or occurrence

Qualifications/Knowledge Skills and Abilities:

• Associate Degree in Accounting, office administration or related field highly desired. Equivalent work experience will be considered.
• Accounting experience is a must
• Administrative experience preferred
• Strong computer skills with proficiency with QuickBooks, Excel, Word, PowerPoint, donor management software, social media platforms, web design and Google (or similar platforms)
• Time management and attention to details is a must
• Must be comfortable around animals; primarily cats and dogs
• Strong communication and customer service skills required
• Commitment to the mission, philosophy, and goals of the Neenah Animal Shelter
• Highly motivated team player with compassion for animals

Physical Requirements and Working Conditions:

• Expect the unexpected – a fast paced office/animal shelter setting including, but not limited to greeting shelter guests and volunteers; responding to general public inquiries; accepting deliveries and donations;
• Teaming with co-workers in a multipurpose workspace;
• Interacting with cats and dogs that pass through or spend time in the office/reception area;
• Periodic local, work-related travel – bank deposits, post office, supply runs, etc.;
• Sitting, bending, stooping, walking throughout an 8-hour shift;
• Occasional lifting of 50 lb. delivery of supplies.
• Exposure to zoonotic diseases, allergens, animal bites and scratches

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Ability to Relocate:

• Neenah, WI 54956: Relocate before starting work (Required)

Work Location: In person