We are a small electrical contractor seeking an Office Manager who is self-motivated, has

excellent organizational skills and a personable disposition to keep us

thriving. The ideal candidate will have a natural flexibility in handling

day-to-day routines. The office manager will provide

strong, reliable support for operations by creating procedures and communicating

effectively. This person will also help us achieve

organizational efficiency by nurturing a positive, inclusive work

environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer phone, process customer service

requests

• Maintain company calendar, manage daily scheduling

for service technicians and dispatch

• Collect payments, maintain invoices and

billing 

• Accounts payable; manage bill payments, write

checks from accounts to pay standard bills

• Accounts receivable; record invoice

information into QuickBooks

• General office administrative tasks; complete

assignments within tight and often difficult deadlines

• File maintenance; properly maintain files, invoices

and customer paperwork

• Oversee and maintain office equipment for

uninterrupted function, identify needs

Manage

vendor relationships

• Order office supplies, anticipate needs, keep

stocked, coordinate food deliveries when requested

• Manage social media pages

• Occasionally run errands

REQUIRED

EXPERIENCE:

• Office management Experience

• Excellent Computer Skills

• Strong organizational, time management and

people skills

• Excellent communication skills, both speaking

and listening

• Excellent customer service, listening to

their needs, working with a sense of urgency

• High degree of flexibility and excellent multitasking

ability

• Aptitude for learning new skills and systems

• Ability to maintain a high degree of

discretion and confidentiality

PREFERRED

SKILLS AND QUALIFICATIONS

• Excellent phone etiquette and charisma

• Computer skills; Service Titan, Clock Shark,

MS Word and Excel, Quick Books online

• Work well under pressure while maintaining a

high level of professionalism

• Work well in a team-based environment under

minimal supervision

• Experience in developing internal systems