JOB SUMMARY – The Bookkeeper employs the general accounting processes of cash receipts and disbursements, accounts receivable and payable, and reconciliation to develop accurate, consistent, current, reliable, and timely accounting data for use in preparing various internal and external financial reports.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Receive accounts payable invoices each day by paper or electronic, assign general ledger account numbers and scan them into accounts payable workflow application

• Maintain current vendor addresses, request employer identification numbers (W-9’s) and EFT information in accounting system

• Download deposit files from bank each day and generate automated Great Plains lockbox journal entry for contribution receipts

• Integrate daily Employer Services batch postings to Great Plains accounting system. Reconcile subsidiary accounts receivable balances to general ledger. Scan and index related documents

• Prepare adjusting journal entries to record the processing of contribution reports, accounts receivable activity, etc.

• Reconcile Local Collection Agents’ Lockbox deposits on receipt of LCA’s 815 form and communicate with Local Collection Agents and Employer Services Department to resolve differences noted during the reconciliation process

• Review assigned LCA expense reimbursement requests as needed

• Research status of checks outstanding for more than six months, and void and reissue such stale dated checks as appropriate

• Prepare schedules for yearly activity of balance sheet and income statement accounts as assigned for yearly audit

• Maintain monthly depreciation schedule due by the 10th of each month and a yearly audit for location of Fixed Assets

• Prepare daily FMCP deposit report used by the Georgia office processors, lockbox monthly reconciliation and as an audit requirement

• Prepare monthly self-billing invoices from V3 reports for executive management team (EMT) review and payment

• Prepare monthly Accounts Payable report for the EMT review

• Update Pension database with returned benefit payments from bank and payments received for pension overpayments

• Prepare various reports for the Trustees, Executive Secretary-Treasurer, etc. as assigned by the Controller and/or Accounting Manager

• Other duties as assigned.

Reviewed 06/2023

PERFORMANCE STANDARD

• Depends upon function assigned: activities must be completed with a high level of accuracy by the date noted on the Accounting Department calendar, which is prepared for all departmental employee’s monthly

REQUIRED AND PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES

• 2 years accounting experience

• Bachelor’s degree in Accounting, Finance or other related field or equivalent experience required

• Knowledge of ERISA and employee benefit plans

• Familiarity with Taft-Hartley Multi-Employer benefit plans is preferred

• Must be well organized and have strong communication, presentation and leadership skills

• Proven ability to work with different management styles

• Ability to multi-task and work in a fast paced environment

• Strong critical thinking skills

• Demonstrates ability to manage complex issues while maintaining a flexible, positive, and cooperative demeanor

• Responds in a timely manner to operations leaders and stakeholders to facilitate informed decision-making

• Troubleshoots assigned issues, gathers evidence, and investigates all relevant information with participants, vendors, and internal departments to resolve the problem in a cooperative and collaborative manner

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem as necessary.

Job Type: Full-time

Pay: $32.05 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday
• Overtime

Education:

• Bachelor's (Required)

Experience:

• Accounting: 2 years (Required)

Work Location: Hybrid remote in Rockville, MD 20850