Reviews meetings database daily for room requirements. Delivers, sets up, tests, and operates audio-visual (AV) equipment according to meeting requirements. Maintains equipment and troubleshoots equipment problems. Maintains appropriate records and inventory. Instructs users in basic operation of equipment. Provides coverage for special events.

Applying relevant technical knowledge, performs assigned tasks, working within clearly defined standard operating procedures and adhering to quality guidelines. Relies on instructions and pre-established guidelines to perform the functions of the job and identify and resolve problems.

ESSENTIAL JOB DUTIES:
1. Reviews meetings database daily and runs reports on room requirements.
2. Sets up conference room technology equipment, keeping it in ready condition. Ensures equipment is functional and available.
3. Troubleshoots basic problems during meetings and conferences. Troubleshoots problems with record, playback, projection, and control devices.
4. Assists laptop and computer users with basic computer issues during meetings, primarily consisting of problems with projection and access to visitor-based network.
5. Provides assistance and information on video conferencing. Ensures that conference calls begin and end successfully. Works with staff on use of camera during video teleconference sessions. May advise speakers and presenters on media alternatives.
6. Contacts meeting planners in advance of meetings to discuss special requirements. Interacts with staff during meetings to ensure requirements are met.
7. Operates the light board and audio mixer board during meetings in the National Academy of Sciences (NAS) auditorium.
8. Assists with press conferences, webcasts, and other high-profile or high-support events.
9. Performs routine maintenance of equipment.
10. Inventories audio visual (AV) equipment and meeting supplies, as requested.

NONESSENTIAL JOB DUTIES

• Related duties and special projects as assigned.

JOB SPECIFICATIONS
Required Knowledge, Skills, and Abilities: Knowledge of audio-visual systems, including audio, projection, recording, and videoconferencing and familiarity with electronic cables needed for each device. Basic computer knowledge. Ability to solve problems of a basic and repetitive nature. Ability to follow immediate supervisory direction and closely prescribed procedures. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments. Good communication skills with a proven ability to effectively interact with all levels of employees.
Minimum Education/Training Requirements: High school diploma, GED, or equivalent knowledge.
Minimum Experience: One year of related AV experience, preferably with Crestron equipment or equivalent.
Physical Capabilities: Sets up Audio Visual equipment and tables and chairs for conference rooms and other areas.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to Manager, Audio Visual Services. Supervisor is available to assign and review work, set priorities, address exceptions and answer operational questions.

Work Environment: Office environment, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.

The National Academies’ Statement on Diversity and Inclusion:

We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.

We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Job Type: Full-time

Pay: $53,000.00 - $57,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Evenings as needed
• Overtime
• Weekends as needed

Experience:

• Audio visual systems: 1 year (Required)
• Crestron equipment: 1 year (Preferred)

Work Location: In person