Description

Summary:

Under direct supervision of the Accounting Manager, this position is responsible for assisting in the day-to-day duties of the Finance Department. Duties include but are not limited to Accounts Payables, Accounts Receivables, Budgeting, Cash Management, Fixed Assets, Expense Management, Grants Management, and Payroll. Work is performed with a minimum of technical supervision and often requires initiative and independent judgement. The Staff Accountant assures internal controls and generally accepted accounting procedures to perform the core duties identified below.

Essential Duties and Responsibilities:

1. Accounts Receivable
   1. Reviews, codes, and posts revenue from multiple sources into Abila MIP; patient and payer collections, federal, state and other grant sources, sponsorships, value based contracts, rent, pharmacy and medical records
   2. Collaborates with directors and managers from operations, billing, business management, quality improvement to confirm receivables and communicate discrepancies
2. Accounts Payable
   1. Analyzes all invoices for proper budget and expense coding and securely sends to appropriate management for approval
   2. Processes all approved vendor invoices into the accounting software for payment
   3. Coordinates with billing team with processing patient and insurance refunds
   4. On a daily basis, reviews and approves all check, ACH, and EFT withdrawals (“Positive Pay”) for payment.
   5. Serves as petty cash custodian for the organization
3. Payroll
   1. Collaborates with the department of Human Resources for confirmation of employee new hires, terminations, FLMA status and changes in elected benefits for accurate payroll processing
   2. Reviews timecards for accurate earning pay codes and total number of hours
   3. Accurately reviews and codes employee reimbursements for proper expense reporting
   4. Manages the processing of bi-monthly payroll, ensuring appropriate hours, rate of pay, deductions and taxes
   5. Prepares and maintains employer and employee reconciliations of expense and liability accounts for benefits
   6. Prepares and sends health benefit invoices to employee(s) that are on leave
   7. Knowledgeable of HRIS; earnings, deductions, labor allocation, accruals, reporting
   8. Reviews quarterly draft of W-2’s and confirms accurate reporting at year end to HRIS
   9. Collaborates with managers to rectify discrepancies on timecards
4. Corporate Credit Cards
   1. Solely responsible for management of the corporate credit cards
   2. Establishes a relationship with local external vendor
   3. Monitors, organizes, and records all corporate credit card transactions to ensure month end statements are processed efficiently
   4. Knowledgeable of credit card portal and provides guidance to internal users
5. Month End/Year End Processing
   1. Prepares and inputs recurring journal entries into Abila MIP accurately
   2. Performs month end closing activities such as bank reconciliations, balance sheet and income statement account reconciliation and identifies variances in actual and budgeted amounts
6. Grants Management
   1. Tracks all federal and state-related grant revenues and expenses and codes appropriately to funding sources
   2. Prepares, records, and reconciles grant draw down requests
   3. Maintains a schedule of deliverables required by each grant; coordinate with other staff to ensure all submissions are prepared and filed timely
   4. In coordination with clinical and operating staff, ensures that grant objectives and workflows are being implemented and monitored for performance
7. Fixed Assets
   1. Monitors and tracks fixed asset inventory, including annual inventory review, new and disposed inventory
   2. Processes monthly depreciation of fixed assets in Abila MIP
   3. Tracks construction in progress by project and records as a fixed asset upon completion
8. Document Management
   1. Maintains all financial records using a cloud-based solution by:
      1. Ensuring all files are named correctly
      2. Organizing files so that they are auditable and easily retrievable
9. Finance Department Projects
   1. Assists with developing and maintaining the annual budgeting process
   2. Collaborates with the Decision Support Analyst for UDS reporting requests
   3. In conjunction with the Accounting Manager, fulfills all data and document requests by the financial auditor for completion of the annual financial audit, 990 filing and Medicare Cost Report filing for the organization
10. Upholds the Code of Ethics and mission of Mountain Laurel Medical Center in a manner consistent with the core values of patient focused, respect, accountability, teamwork, continuous improvement, and integrity.

Qualifications

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working in the administrative office may expose this position to sensitive and/or confidential information which must be held in confidence.

Education and Experience:

Minimum: 2 years of accounting, finance, business experience; a four-year degree from an accredited college or university in accounting, finance or business administration; certifications in grants and/or project management desirable, MBA and/or CPA preferred.