Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 16,000 talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.

Mott MacDonald is looking for a full time Project Coordinator reporting to New Carrollton, MD to work on our transit projects with our client WMATA.

Typical Duties and Responsibilities:

The major duties and responsibilities of the Project Coordinator shall be as follows:

• Assist with updating monthly budget forecast and goals status for department projects;
• Assist with preparation of project status reports to identify progress and monitor the project schedule and budget, to include CAPSTAT updates and preparation of Weekly Director progress report;
• Assist with the oversight of the Capital and Operations budgets and preparation of accruals;
• Maintain the contract files and project logs that include Contractor-Client correspondence, Contractor invoices and progress payments, coordinate contract changes and claims, time sheets and overtime, and cost estimates for changes to contract work;
• Monitor and maintain contract logs with distribution of documents between Contractor and WMATA staff for compliance with contract time commitments;
• Coordinate the collection of daily inspection reports from field inspectors and record lost time for Contractors; reconcile the lost time with reports from the Contractors;
• Coordinate progress meetings with Contractor, WMATA staff, and technical consultants, prepare meeting agendas, record meeting minutes, and follow up on action items;
• Coordinate review of invoices and progress payments, prepare the payment packages and invoice reconciliation for authorization for payment;
• Assist staff with collection of contract data and documentation and preparation of contract changes/modifications and claims;
• Generate Bi-Weekly Work Plan with track rights, switch order number for assigned project(s).Provide Track Right log for contractor actual track access and track access delay, per management request.
• Perform other duties as assigned by WMATA's Task Manager and/or the Program Manager.

Qualifications and Preferred Experience:

• A Bachelor's degree in Project Management, Business, Finance or related field plus a minimum of three (3) years demonstratable experience in Project Coordinator role;
• A minimum of (1) year out of (3) shall be in the transportation industry or large scale construction sector;
• A minimum of three (3) years of experience working with construction project management documentation (I.e. RFIs, Submittals, AIA payments, invoicing, etc.);
• Good verbal communication skills, and strong writing skills;
• Proficient in MS Office Suite and PROCORE;
• Familiar with PeopleSoft Financials and CCOM is preferred.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Equal employment opportunity is the law.
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.