Position Overview

Under general supervision, performs responsible administrative, systems, statistical and other business analyses in support of department or division operations and activities; makes recommendations for action and assists in policy, procedure and process development and implementation. May supervise as needed. Assist in the development of Montgomery County goals by analyzing and researching operations systems and/or procedures. Performs the material and substantial duties of the classification more than 50% of the time.

Summary of Job Duties

(Performs Related Duties as Required)

If assigned in BCC Human Resources, this position also performs the following duties:

Responsible for reconciliation of incoming and outbound waste at transfer station on daily basis. This reconciliation requires using PC Scale (AMCS) system reports and reports from landfill. This also includes reconciliation analysis of inbound and outbound transload waste. May require communication and working with landfill personnel.

Responsible for preparation of various operating reports using PC Scale system. Prepares scheduled regulatory and management reports by analyzing data from PC Scale and financial systems. Requires working with financial services of the department.

Responsible for monthly billings for commercial accounts in PC Scale. Billings to be completed within five working days after the end of month. Prepares aging report of receivables.

Responsible for reviewing landfill invoices and preparing these invoices with supporting documents for processing payments.

Serve as an administrator of PC Scale system. This role requires maintenance, user security/updates and support. Work with PC Scale personnel for issues related to the system.

Assist Operations Manager and work with supervisors to schedule work shifts for operational staff including EOI, EOII, F&E, Scale Operators and Technicians. Maintain Marlin Board communication updated with data and messages as directed by Operations Manager.

Verification of PC Scale deposits and preparation of pay-ins and sending deposits to Treasurer’s office. This function is done on daily basis. These duties may involve working and communicating with financial services.

Assist operations, engineering, and maintenance in creating purchase orders. Maintains and orders office supplies and annual inventory of controlled and capital assets. Review of CNG invoices.

Prepares technical reports, assists with presentations, correspondence, and other written materials as requested by management.

Analysis of data in various software applications (PC Scale, CityWorks, Trax) used in operations at transfer station.

Provide backup for the other Business Operations Analyst. Cross training of duties between the two positions.

Responsible for documenting procedures for all duties required in this position.

Performs other related duties as required by management.

This position requires working closely with Financial Services in performing duties. This may require working in Financial Services in Administration Building.

Will serve as prevailing wage coordinator, ensuring all current prevailing wage rates are on file, and maintaining certified wage records as part of the project file.

Performs various administrative duties including receiving and distributing incoming mail, ordering general office supplies, maintaining files, preparing routine forms, arranging for record transfers in accordance with records retention schedule, coordinating meetings, and acting as liaison between other departments/entities.

Responsible for documenting procedures for all duties required in this position.

If assigned in the Office of Strategic Initiatives, this position also performs the following duties:

Prepares technical reports, assists with presentations, correspondence, and other written materials as requested by management. Develops and implement automated systems or utilizes computer applications to assist with analytical studies. Identifies requests between departments and acts as liaison to determine best approach. Attends meetings on behalf of department as requested.

Responsible for documenting procedures for all duties required in this position.

If assigned in BCC Information Technology, this position also performs the following duties:

Serves as the executive assistant to the Information Technology Director. Welcomes visitors and answers main phone line for the IT office. Provides administrative support to the Director’s office by scheduling meetings, preparing correspondence, various reports, rosters, lists and other documents, packaging and distributing a variety of written materials as requested. Electronically files procurement documentation into the appropriate systems. Maintains all records, including those of a sensitive or confidential nature in a clear and concise manner ensuring accuracy of content on a timely basis. May collect, analyze, and/or interpret statistics or other data related to the department’s activities. May serve as lead worker and/or provide work direction/training to staff in performing clerical or administrative support work. Processes required forms and reports ensuring accuracy, completeness, and conformance to applicable policies and procedures. Identifies requests between departmental units and acts as liaison to determine the best approach for facilitation. Attends meetings on behalf of the department, as requested. Provides confidential administrative support as requested; sets priorities, coordinates, and schedules events with logic to maximize support of organizational objectives for the department.

Responsible for documenting procedures for all duties required in this position.

Minimum Qualifications and Requirements

Supplemental Information

Probationary Period: 180 days