***This is a substitute position which will be filled for the 2024 Summer Season only.***

The approximate dates of employment will be from May 10, 2024 - July 31, 2024. These dates are subject to change.

Although this is a substitute position, anyone who fills this position will be expected to work a full-time (up to 40 hours per week) schedule for the time period referenced above.

The duties may include but are not limited to:

• Follows standard operational procedures to complete multiple tasks.
• Enters data and generates action forms on new hires, transfers, changes in assignments, and changes in account numbers.
• Assists Personnel Administrators with the completion of tasks
• Conducts audits to ensure accuracy of data.
• Scans documents.
• Maintains permanent record cards on employees and updates them each year and as needed during the year.
• Uses ALSDE website to check for background clearance and certification.
• Answers telephone calls, monitors department communications, takes messages and routes appropriately.
• Processes various forms, reports, and correspondence.
• Enters personnel data and changes.
• Processes verification of employment.
• General office duties (typing, filing, copying, etc.).
• Files, secures, maintains, and purges personnel files.
• Fingerprints new hires and substitutes.
• Prioritizes tasks to meet deadlines.
• Assists other clerical personnel as needed.
• Other duties as assigned.

QUALIFICATIONS:

Must be a high school graduate or have GED equivalent.

Must have knowledge of computer programs including spreadsheets.

Significant experience with Microsoft Office Suite, particularly Microsoft Access is a plus.

Requires a demonstrated ability to work with minimum supervision, follow instructions, and use independent judgment.

Must be able to communicate clearly with the public and employees, work well with others, adhere to confidentiality policies, and organize and maintain accurate records.

Must be well groomed and have good grammar and spelling ability.

Must be able to operate standard office equipment.