Minneapolis Institute of Art

Curatorial Department Assistant

Arts of the Americas Department

Full time, non-exempt, union position

Starting hourly rate: $28.33 - $29.58 depending on qualifications

On-site; position is not eligible for relocation assistance

The Job

To provide administrative and directed curatorial support to the department of the Arts of the Americas.

In this role, you will….

· Answer incoming telephone calls and relay all messages

· Assist Curators with scheduling meetings, making travel arrangements, processing invoices, and reconciling expenses

· Attend department and organizational meetings

· Coordinate and oversee researchers’ visits to the department

· Coordinate and oversee special projects for department interns

· Department project management

· Handle all requests from public and museum staff that do not require curatorial input/response such as object information, photo requests, photography permission requests, appraisal/authentication information

· Help maintain Curators’ calendar, including scheduling meetings and appointments as directed

· May draft, route, and maintain contracts from Mia-approved templates for curatorial approval

· Order and maintain inventory of office supplies

· Prepare and maintain correspondence, manuscripts, lectures, PowerPoint presentations, and other documents

· Route incoming and outgoing mail

· Other administrative duties as assigned

· Arrange installation photo documentation

· Assist curators in adhering to exhibition planning process timelines

· Assist with all aspects of gallery rotations as directed

· Assist with exhibition-related publications including but not limited to:

• Assist Curators to be on time and on budget for all exhibitions
• Assist Curators with exhibition-related didactics including object label copy and wall texts
• Compiling research as directed
• Locating images and resource materials
• Mailing catalogues to photo and object lenders
• Proofread all material intended for publication
• Securing copyright permissions

· Compile installation requirements and restrictions

· Data entry

· Generate checklists and other reports

· Image gathering/scanning

· Loan correspondence as directed

· Provide materials and information for traveling exhibitions

· Track expenses in exhibition budget forms as directed

· Write and/or edit texts as directed (gallery labels and panels, blog entries, scholarly research, etc.)

· Assist curators with accession proposals and presentations for new acquisitions, including editing, images, formatting, and research as directed by curator

· Communicate and work with donors and galleries as needed

· Compile research documents and checklists for internal and external use

· Coordinate gallery work and schedule location changes with Registration, Art Crew, and label production

· Coordinate with Visual Resources for photography and MACC for conservation

· Department project manager for Art Champions conservation program

· Organize and maintain object files, coordinating with Library staff as necessary

· Provide object data and artist information to Registrar(s)

· Update object records in TMS database

· Assist with financial record-keeping tasks as designated by Supervisor

· Communicate with the Finance department

· Maintain all departmental expense and account records

· Process all approved departmental expenditures, including travel expenses, general expenses, purchase orders, interdepartmental budget number requests, etc.

· Work with Supervisor on establishing department budget for each fiscal year

· Participate in museum committees and groups, as approved by supervisor

· Perform other related duties and responsibilities as required or assigned

To be successful in this role…

You are highly organized, able to handle multiple priorities and interruptions, and can monitor and track projects to keep team members informed of deadlines. You have excellent written communication and editing skills and a high degree of accuracy. You have an interest in art and thrive in a support position.

Specific Requirements

Required:

· College coursework

· Two or more years of previous experience in a similar administrative position with organizational emphasis

· Ability to work with and communicate effectively with people of a variety of different educational, ethnic, language, and economic backgrounds

· Excellent professional skills with a high degree of accuracy and attention to detail

· Familiarity with Microsoft Word, Excel, and PowerPoint; keyboarding speed of 60 wpm

· Must have excellent language and communication skills

· Must maintain confidentiality and discretion in handling sensitive departmental relations and records

· Self-motivated, with the ability to initiate and follow through on assigned and independent projects

Preferred:

· Bachelor of Arts and/or art administration experience

· Nonprofit/museum experience

· Proficiency in Spanish language

Mia Culture

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

To Apply

To be considered for this position, please apply online at https://jobs-artsmia.submittable.com/submit.

Posting Deadline

No set expiration date. Job postings typically stay posted until candidates are selected for phone interviews.

Mia is committed to championing policies and practices that value diversity, foster equity, and empower an accessible and inclusive environment. Our strength lies in the diversity among the broad range of people who contribute their time and talents to Mia. We consider inclusion and accessibility a driver of institutional excellence and seek out diversity of participation, thought, and action. It is our aim, therefore, that our employees, trustees, interns, and volunteers reflect and embrace these core values.

AN AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $28.33 - $29.58 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person