The Administrative Program Specialist will provide principal administrative support to the Logistics and Property Management Branch’s (LPMB) Federal staff and the Logistics Contract Program Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Handle a wide range of administrative tasks supporting LPMB operations.
• Provide general office and clerical duties in direct support of the LPMB activities.
• Perform HR assistant duties to include in-processing and out-processing of employees and maintaining local employee files with appropriate privacy controls.
• Manage the Logistics Support Site (LSS) access control and badging program.
• Learn and assist with the Light Credentialing system for federal and contractor personnel.
• Assist with background documents and outgoing correspondence as necessary to include Contract Driver’s files, medical checks, security clearance processing, and Drug and Alcohol testing programs.
• Assist Logistics contractors with time and attendance (time keeping) and Temporary Duty (TDY) travel arrangements.
• Performs records management functions to accurately maintain files in accordance with the Department of Energy (DOE) and OST records management and PII policies and procedures.
• Serve as the primary backup to the Logistics Acquisition Specialist.
• Accomplishing tasks and assignments in a professional and timely manner; keeping appropriate members informed regarding the status of tasks and assignments.
• Maintains the Logistics QTS and skill set databases and other internal training documentations for the Logistics section.
• Identifying tasks/assignments to be completed; planning and ranking tasks/assignments in order of importance/priority; developing and following a schedule; managing time effectively.
• Remain flexible, proactive, resourceful and efficient, with a high level of professionalism.
• Able to sit for extended periods and perform work in an office environment, including extensive use of computers.

MINIMUM REQUIREMENTS:

• High school diploma or equivalent, associate degree or higher preferred.
• A minimum of 3 years on-the-job experience in a related position performing administrative duties.
• Ability to obtain and maintain an appropriate DOE security clearance.
• Ability to work flexible hours to accommodate the training schedule.
• Ability to travel for training and other OST business.
• Excellent oral and written communication skills.
• Excellent organizational skills and ability to multi-task.
• Proficient in Microsoft Office Suite including advanced word processing using Microsoft Word, as well as, Excel, Power Point, Outlook and the HSPD 12 system.
• Willingness to work directly with customers in an environment that changes rapidly, and requires occasional long hours.
• Must be self-motivated and have the ability to work independently.
• Strong analytical and technical writing skills.
• Strong interpersonal skills and the ability to plan and interact with support personnel.

PREFERRED REQUIREMENTS:

• Bachelor's degree
• DOE Q/DOD TS clearance

LOCATION: This is a full-time onsite position in Fort Chaffee, 72916 AR, USA

SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Experience

• 3 year(s): A minimum of 3 years on-the-job experience in a related position performing administrative duties.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)