The Accounts Payable (A/P) Clerk reports to the Accounting Manager and is part of a dynamic GOVCON accounting team that values cross-training and growth. The A/P Clerk is responsible for performing MELE’s day-to-day accounts payable function independently taking ownership of the position. Working within Deltek Costpoint with an emphasis on complex PO Vendor Labor Vouchering, extreme attention to detail is necessary to manage accurate coding. The ideal candidate will be able to multi-task and possess the ability to handle a fast-paced environment with changing priorities. A strong commitment to follow-through is required to be successful in this position. 

ESSENTIAL FUNCTIONS

• Perform the day-to-day functions of Accounts Payable.
• Receive and review invoices; prepare and submit invoices for approval.
• Compare subcontractor invoices against POs validating funding and period of performance.
• Verify vendor employee labor setup and project labor categories.
• Assist billing in the preparation of client billings as needed.
• Issue and track travel authorizations and reconcile prepaid travel expenses. 
• Code and enter project-based purchase orders and invoice vouchers in Costpoint.
• Post vouchers, select and process semi-weekly vouchers for payment.
• Generate and upload accounts payable ACH files to the bank.
• Track and process for payment reoccurring, high volume invoices under AMEX.
• Respond to vendor and employee inquiries with exceptional customer service.
• Verify and reconcile all Travel Expense Reports (TER) for JTR compliance and apply travel advances and company-paid expenses.
• Diligently maintain the integrity of the electronic archives.
• 1099 preparation and filing.
• Assist the accounting team with account reconciliations and discrepancy resolutions.

QUALIFICATIONS

• High school graduate or equivalent required.
• Degree in a related field or 3 years of Accounts Payable experience.
• Experience with Costpoint preferred.
• Solid Microsoft Outlook and Excel experience.
• Extensive attention to detail and organization in physical and digital environments.
• Ability to handle a fast-paced environment and often changing priorities.
• Strong commitment to see a task through to completion.
• Excellent verbal and written communication skills.

Location:

• Telework options are available with a requirement to be in the office at least three days a week, based on the level of in-person meetings and office needs.

Salary:

• Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Benefits MELE Offers Our Team

• Hybrid remote/office work environment – must work at MELE’s headquarters office in Rockville, MD three days a week (two days working from home)
• Employer-paid employee Medical, Dental and Vision Care
• Low-Cost Family Health Care offered.
• 11 Paid Federal Holidays
• Paid time off (PTO)
• 401(k) with Employer Match