Definition and Role

The Human Resources Specialist provides administrative support to the Human Resource department by maintaining electronic and physical employee records, performing customer service functions including answering employee questions and request. The Human Resource Coordinator is responsible for the daily preparation and updating of employment records using Netchex software. Facilitates the workflow for new and existing employees, status changes, and updates. Ensures employment documents are completed on a timely basis and within the established deadlines. This position reports to the Director of Human Resources & the Vice President of Administration.

Qualifications

• A minimum of a bachelor’s degree in a related field is preferred. Sufficient work experience may substitute and/or augment a degree.
• Must be dependable and possess the ability to adjust to change.
• Working knowledge of federal and state employment laws.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Customer-focused attitude, with a high level of professionalism and discretion.
• Ability to carry out instructions furnished in written and oral form.
• High level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel.

Job Responsibilities and Duties

• Maintains high standards of confidentiality of all employee records/ information and use discretion in all interactions.
• Maintains the accuracy, security, and confidentiality of all HR-Related files; employee personnel files, medical files, and I-9’s.
• Maintains appropriate document filing with high regard for accuracy and timeliness.
• Initiate and complete all requirements for on-boarding new employees & off-boarding.
• Coordinate and facilitate orientation for new hires.
• Prepares materials for orientation and onboarding.
• Communicates with Supervisors and Managers on the status of their new hires during onboarding.
• Completes I-9, verifies I-9 documentation, and maintains I-9 files.
• Maintains HR recruiting system.
• Enters and maintains employee’s data in HR system.
• Prepare new employee personnel folders and electronic files.
• Files documents into appropriate employee personnel folders and electronic files.
• Preparing and updating employment records related to hiring, transferring and promotions.
• Prepares and maintains a list of current job openings and posts job openings.
• Perform internal audits to ensure all employee documentation is collected and maintained according to all applicable rules and regulations.
• Notify employees of expired professional licenses, training, certifications, vaccinations, auto insurance and driver’s license.
• Process employment verifications and reference checks.
• Assist with processing unemployment-related claims.
• Assist with open enrollment meetings. Serves as a resource to employees in resolving benefits related issues and concerns.
• Assist in processing terminations.
• Assist with FMLA, disabilities, and return to work.
• Working knowledge of all offered benefits.
• Coordinates and maintains the timely and accurate preparation of employee badges for current and newly hired employees, with building key card access appropriately assigned.
• Process new hire badge access, changes, and terminations timely.
• Works collaboratively with the credentialing department to ensure efficient provider processing.
• Assist in organizing and maintaining employee bulletin board
• Excellent organizational and quantitative skills combined with attention to detail, accuracy, and ability to complete assignments timely and independently.
• Assist employees and supervisors with basic interpretation of HR policies and procedures.
• Standardizes forms used throughout the organization human resources needs.
• Maintains knowledge of state, federal and local labor laws and regulations impacting management of employees.
• Assist the director with HR projects.
• Perform other duties as assigned.

Physical Requirements

• Mobility and Lifting: Frequent sitting for extended periods of time; frequent standing; frequent lifting up to 25 pounds.
• Visual: Constant ability to read information, including close-up; constant ability to use a computer screen; frequent use of good overall vision, including color perception.
• Dexterity: Constant eye and hand coordination and manual dexterity to write, operate a computer keyboard and finely manipulate small objects.