About Us:

McDermott Financial Services is a Bozeman, Montana public accounting firm that works with individuals and small to medium-sized businesses. We make it easy to achieve financial health by helping our clients with all aspects of their finances - from bookkeeping to payroll - from tax preparation to advisory services. Our team provides the highest attention to detail, as well as friendly, professional service that sets us apart. We strive to provide a supportive work environment that fits each employee’s unique needs and builds a strong, long-lasting camaraderie throughout the company and client base.

Job Summary:

Are you someone who is detail oriented, organized, computer and tech savvy, and has a heart for customer support?

We are looking for an onsite Office Manager to organize and coordinate administrative duties and office procedures in a fast-paced environment. Your role would be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and client satisfaction.

We want someone who believes that going the extra mile matters and that time outdoors and with family is necessary. We want to learn your skill set and utilize it to make our team stronger and in turn show you how valuable you really are.

Bonus points if you have an IT skill set.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations. A strong candidate will have the ability to change directions without prior notice in order to prioritize urgent tasks as they arise. They will take pride in running the office in an efficient manner and have a desire to be helpful with all work that is asked of them. Willingness to work overtime and weekends is expected during deadlines, such as January, April, and October.

Responsibilities:

Managing office schedule, greeting, and checking in clients

Assisting clients and staff wherever needed

Assisting with communication and follow-up for client inquiries regarding projects

Maintaining the office equipment and arranging necessary repairs

Updating and managing client, employee, project, and engagement lists

Sending mass email correspondence to tax, payroll, and bookkeeping clients

Maintaining and updating the admin binder

Purchasing supplies, which includes running to Costco for office supplies and snacks, ordering office supplies on company Amazon account, and/or running to Office Depot/Staples to purchase any other necessary office materials.

Running errands: dropping off mail at the post office and mailing priority items, checking PO Boxes for our clients, and making deposits for McDermott and our clients

Coordinating with the IT department on all office equipment; maintain computer inventory list, field all IT issues, troubleshoot said IT issues.

Completing assembly of tax returns and payroll reports

Entering bill payments into CORE and preparing deposits

Helping to track CPE credits and set-up CPE courses for tax preparers

Planning in-house or off-site activities, like parties, celebrations, and conferences

Desired Experience/Knowledge Base:

Minimum 2 years as an Office Manager or Administrative Assistant

Proficiency in Microsoft Office: Outlook, Excel, Word,

Proficiency with office equipment: multi-line phone, fax machine, and printer/scanner

Excellent time management skills and ability to multi-task and prioritize work

High attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

Ability to multi-task and switch gears quickly

A creative mind with an ability to suggest improvements

Job Type: Full-time

Pay: $17.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Bozeman, MT 59715 (Required)

Ability to Relocate:

• Bozeman, MT 59715: Relocate before starting work (Required)

Work Location: In person