SUMMARY

Providesa full range of secretarial and scheduling support to both the supervisor anddepartment.

ESSENTIALFUNCTIONS

• Provides a full range of secretarial and scheduling support
• May manage the state mandated paperwork for the department, as well as required college documents
• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
• Coordinates and arranges schedules and meetings, make appointments, prepares agendas, reserves and prepares facilities
• Establishes and maintains general files and records
• May manage supervisor’s calendar and schedules his/her appointments
• Arranges programs, events, or conferences at other venues by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budgets
• Creates, maintains and tracks applicable departmental information
• Composes and prepares both routine and confidential correspondence, letters, memos, forms, reports and other documents
• May prepare records, agendas, notices and minutes
• May provide clerical support to the faculty evaluation process
• May attend meetings and transcribes notes
• May arrange travel plans and itineraries and compiles documents for travel-related meetings
• May provide functional supervision to part-time clerical staff, work-study students and student assistants as needed
• Performs other duties as assigned