GENERAL SUMMARY OF DUTIES:

Reporting to the Director of Human Resources, the Human Resources Analyst is responsible for all aspects of processing the bi-weekly and semi-monthly pay cycles for the University, including data entry, time processing, contract and non-contract payment requests, balancing, reconciliation, and reporting. Maintains accurate records and balances and reports to federal, state, local and auditing agencies as required.

ESSENTIAL FUNCTIONS:

• Administers all phases of Payroll and related record keeping
• Prepares and files tax payments on a bi-weekly and semi-monthly basis for payroll taxes
• Prepares and files quarterly tax returns for federal, state, and local agencies
• Initiates the electronic funds transfer for the payment of employer withholding taxes, and for state withholding taxes in a timely manner to avoid penalty fees
• Maintains accurate records for the processing of quarterly tax reports for federal, state, and local agencies and year-end preparation of the same. Also keeps and maintains accurate records for the year-end reporting and preparation for printing and distribution of W-2’s.
• Prepares and maintains payroll deductions (flex, retirement, wage garnishments, United Way, Christmas and Vacation Clubs)
• Calculates and withholds taxes for taxable tuition benefits each semester for graduate tuition for employee's spouse, and for employees when they exceed the federal cap (currently $5,250) in a calendar year
• Prepares journal entries for faculty, staff and religious personnel for the fiscal year end (carry over vacation, excess sick time, faculty salary and benefits, and miscellaneous wages)
• Completes payroll reconciliations for each bi-weekly and semi-monthly payroll that is generated
• Administers payroll and maintains procedures in compliance with the Fair Labor Standards Act and applicable wage and hour laws
• Reports health savings contributions bi-weekly and semi-monthly
• Closes quarters, fiscal year, and calendar year
• Maintains Human Resources Information Systems (HRIS), including Colleague and TimeClock Plus

REQUIRED COMPETENCIES (knowledge, skill, abilities):

• Excellent interpersonal, verbal, and written communication skills
• Confidentiality and discretion
• Strong organizational skills and attention to detail, as well as problem-solving ability
• HR knowledge and ability to handle diverse tasks and priorities
• Proficient with Microsoft Office Suite or related software, as well as HR information systems
• Ability to multitask and meet deadlines

REQUIRED EDUCATION AND WORK EXPERIENCE:

• High school diploma or equivalency
• Three to five years of prior work experience in payroll administration
• Strong technology skills with capability in email, MS Office, and related HR software

PREFERRED EDUCATION AND EXPERIENCE:

• Associate's or bachelor's degree accounting, business, or a related field
• Work experience in higher education is preferred

PHYSICAL DEMANDS (bending/sitting/lifting/driving/etc.):

• Prolonged periods of sitting/standing at a desk and working on a computer
• Must be able to occasionally lift 10-15 lbs.

WORK ENVIRONMENT/TRAVEL REQUIREMENTS:

Office setting with minimal, infrequent travel required

WORK SCHEDULE:

M-F 8:30am-4:30pm, 35 hours/week, 52 weeks/year

DISCLAIMER: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.