Position Overview:
Martek is seeking a dynamic and highly organized Business Specialist to join our operational teams. The successful candidate will provide comprehensive support to various departments with a special focus on proposals, business operations, travel coordination, and assistance to the Chief Executive Officer (CEO) and President. This role demands exceptional multitasking abilities, strong communication skills, and a commitment to professionalism.
This role is perfect for a new graduate wanting to learn more about the World of Government Contracting, because they will have a hand in all areas of the business.
Responsibilities:
CEO and President Assistance:

• Manage executives’ calendars, scheduling meetings, conferences, and teleconferences.
• Prepare meeting agendas, compile materials, and provide daily updates on schedules and tasks.
• Provide administrative support including managing correspondence, filing, and document preparation.
• Serve as the primary point of contact for the executive, handling incoming communications and drafting correspondence, ensuring timely responses and follow-up.

• Coordinate complex travel itineraries including flights, accommodation, and transportation.
• Prepare travel agendas, expense reports, and related documentation.
• Proactively monitor travel logistics and troubleshoot issues during travel.

• Contribute to proposal preparation, ensuring accuracy, compliance, and quality.
• Research government contract sites and regulations to enhance proposal quality.
• Conduct subject matter research and support various project work.

• Maintain office aesthetics and conference room setup.
• Manage office supplies, parking passes, and internal office calendar.
• Assist with mail distribution, facility-related matters, and kitchen maintenance.
• Provide administrative support across departments as needed.
• Answer main office line with minimal calls and escort guests.

• Bachelor’s degree with a preference in English, Business, or Communications.
• 1-3 years of experience in an office environment.

• Proven experience in a fast-paced office setting.
• Exceptional customer service and communication skills.
• Proficiency in Microsoft Office Suite and standard office practices.
• Strong problem-solving abilities and proactive mindset.
• Excellent attention to detail and organizational skills.
• Discretion and integrity in handling confidential information.
• Ability to work independently and collaboratively within a team.

EEO/AA Employer/Vets/Disability

www.martekglobal.com

About Us:

Since 1996, Martek Global Services has been a leader in integrated strategic and tactical solutions in real estate, healthcare, facilities, and professional services for federal government and commercial customers nationwide. Martek provides a full suite of services such as real estate development to include fully outfitted build-to-suit facilities, facilities management, retrofit, and renovation, healthcare facilities support, and litigation support, program management, and acquisition support services.

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