GENERAL REQUIREMENTS Contractor resources shall support the Government’s contract closeout program by preparing contract records for official closeout by the Government.

Specifically, contractor resources shall prepare a variety of contract records for closeout that are compliant with governing rules, regulations, and policies.

Contract records include but are not limited to the following contract types : Firm-Fixed-Price (FFP), Cost Reimbursement (CR), Indefinite Delivery / Indefinite Quantity (IDIQ), Time-and-Material (T&M), and / or Labor Hour (LH) contracts.

RESPONSIBILITIES, DUTIES AND EXPECTATIONS - Prepare closeout documentation and packages, to include drafting correspondence with contractors and drafting contract modifications as necessary to de-obligate remaining funds, obligating replacement funds, ensuring all contractor invoices have been received and paid in full and preparing supporting documentation, and creating the final closeout modification.

• Perform a quality review and check on contract closeout records within 10 business days of receipt of the record, including the required notification to the Government regarding the acceptance or rejection of the contract record into the closeout process.
• Quality review actions include gathering and / or printing closeout documentation, updating contract records, and assisting with the return of records to records management.
• Ensure proper retention of closeout records per the Federal Acquisition Regulation (FAR) guidance and IBC AQD policy. - Assist in the development of contract closeout strategies to meet closeout requirements - Respond to internal and external inquiries regarding contract closeout activities, to include providing advice on undispersed obligations, expired contract lines, and other contractual matters affecting decisions related to contract expenditures and reconciliation of contracts for closeout.

ADDITIONAL REQUIRED KNOWLEDGE AND SKILLS - A minimum of three years of experience : - Demonstrating a working knowledge and essential skills in standard business office software programs - General office related technologies and equipment - Administrative and clerical duties in a fast-paced process-oriented environment requiring high volume and high level of detail - Acquisition environment is helpful but not required.

• Experience should demonstrate a senior knowledge of contract closeout procedures, methods and contract types including : - Closing T&M and fixed-price contracts - Use of special provisions and incentives to plan and carry out contracting assignments related to the full life cycle of closing federal contracts or an equivalent level of experience in a fast-paced process-oriented environment.
• An ability to present information; compose memoranda, minutes, and reports; and draft contract provisions and supporting documents is required.

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Last updated : 2024-04-23