Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Owner. The ideal candidate will be able to handle a wide range of administrative tasks efficiently and with attention to detail. This role requires excellent communication skills, a proactive attitude, and the ability to multitask effectively.

Responsibilities:

Daily Tasks:

- Checking mail on a daily or every other day basis.

- Scanning and sending mail as necessary.

- Monitoring and responding to emails in Ambrish's inbox.

- Managing sales-related correspondence, including sales leads, hotel planner, CVENT, and Meeting Broker.

- Drafting sales contracts using provided templates.

- Updating hotel DSR (Daily Sales Report) in Fathom on a daily basis.

- Keeping track of Ambrish's attendance on a daily basis.

- Coordinating with vendors and properties as needed.

Occasional Tasks:

- Handling water deliveries as required.

- Assisting with applications for insurance, credit forms for purchases, and applications for the county, as needed.

- Creating Standard Operating Procedures (SOPs) on HelpJuice.

- Completing side tasks such as disposing of printers, reorganizing office space, and setting up communication channels between vendors and properties.

- Ordering office supplies such as confidential envelopes, pens, white-out, stamps, etc.

- Managing Property Statements and Personal Property Statements for entities/properties annually.

- Monitoring pool drain cover replacements, insurance policies, fire inspections, and food permits.

- Keeping track of ServSafe details for employees.

- Coordinating inspections and repair projects for the properties.

Weekly Tasks:

- Filing paperwork at least once a week.

- Updating targets, Key Performance Indicators (KPIs), etc., in Fathom on a monthly basis.

- Synchronizing calendars.

Annual Tasks:

- Preparing the Filing Box for annual filing.

- Packing tape the edges of the box to ensure smooth rolling of filing folders.

- Organizing filing tabs in numerical order.

- Keeping tabs on the left side for entities without physical locations and on the right side for physical locations.

- Placing the tab at the end of filed papers to prevent sticking and facilitate future filing.

Requirements:

- Previous experience as an executive administrative assistant or in a similar role preferred.

- Excellent organizational and time-management skills.

- Strong communication skills, both verbal and written.

- Ability to prioritize tasks and manage multiple deadlines.

- Proficiency in Microsoft Office suite and other relevant software applications.

- Attention to detail and accuracy in completing tasks.

- Discretion and confidentiality in handling sensitive information.

- Ability to work independently and as part of a team.

- Flexibility to adapt to changing priorities and responsibilities.

If you meet the qualifications and are interested in joining our team, please submit your resume. We look forward to hearing from you!

Foothills Hospitality Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $24.00 - $34.00 per hour

Expected hours: No less than 25 per week

Benefits:

• 401(k)
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift

Work Location: In person