Primary Purpose of Position: The Inspections Program Assistant is responsible for assisting with the various tasks associated with the Inspection Services team for the HCV Program.

Education and Experience: Associates degree in business, finance, government, or related field or a combination of four years experience, training and independent study preferred.

Certifications:

· Housing Inspection Training (within 12 month of hire)

Core Functions:

· Support Move in and Annual Physical Inspections

o Schedule move in and annual physical inspections for the inspectors

o Generate and send confirmation letters for physical inspections by mail or email

o Maintain physical inspection Excel tracking sheet

o Assist with follow-up, discrepancy letters and the rescheduling of inspections as necessary

o Enter information in the Elite database

o Respond and track emails received from the Inspection shared email box

o Responsible for the Inspection call queue, answer incoming calls and assisting visitors

· Support the Inspection Services team

o Provide information to the inspectors in the field

o Assist in meeting preparations and maintain the inspectors information binder

o Perform certified, restricted, and UPS mailings

o File and scan documents

Other Duties:

· Stay current on internal and external policies and regulations

· Other duties as assigned

Skills and Knowledge:

· Strong project management, time management, and organizational skills

· Strong PC skills using various software (spreadsheet, word processing, database)

· Ability to establish and maintain good working relationships with business partners

· Experience communicating effectively in front of groups

· Excellent communication skills – oral, written, listening

· Ability to take initiative, work independently, and utilize creative and analytical skills to resolve issues

Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. MaineHousing office hours are Monday – Friday from 8:00am to 5:00pm.

The job responsibilities set forth in this job description will be shared between two Inspection Program Assistants positions.

Reports To: HCV Inspections Manager

Supervises: no one

The starting hourly rate for the position is $17.3485 ($36,085 annually), plus a great benefits package!

**Position will remain open until a suitable candidate is found**

Job Type: Full-time

Pay: From $36,085.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Augusta, ME 04330 (Required)

Work Location: In person