Job Summary:

Responsible for proper and prompt technical work processing Human Resources data, entering accurate personnel data, and other HR and finance related duties. Assists Manager with audits and other department reporting. Provides high-level customer service to employees and staff on department related matters. Position must maintain confidentiality of all employee matters and all duties must be performed in accordance with state and federal regulations.

Essential Job Duties and Responsibilities: (Additional duties as assigned)

• Serve as a link between management and employees by handling questions and assisting in resolving work-related problems
• Advise Managers on organizational policy matters, such as equal employment opportunity and sexual harassment, and recommend needed changes
• Assist in employee relation issues such as harassment allegations, work complaints, or other employee concerns. Lead internal investigations when appropriate
• Assist with the Company’s talent acquisition strategy in convert with each location. Consult and develop the Management team to utilize a variety of recruiting channels to creatively source top talent in support of the organization’s growth.

Develop or implement recruiting strategies for meet current or anticipated staffing needs.

• Perform searches for qualified job candidates, using sources such as computer databases, networking, internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.
• Provide staffing support to all departments for successfully recruiting qualified candidates for open positions including reference checks, and drug testing.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion, and employee benefits.
• Schedule and conduct new hire orientation
• Assist with processing onboarding and off-boarding paperwork, recording changes in job classifications and salary increases, etc.
• Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software
• Assist with benefits administration, leave administration, and unemployment on and as needed basis
• Assist with maintenance regarding HR documentation and records, including employee personnel files, medical files, and I-9’s
• Assist with the development and/or implementation of management training in interviewing, hiring, termination, promotion, performance review, and sexual harassment, etc.
• Additional duties as needed and assigned.

Required Experience and Education:

• High School Diploma or Equivalent required.
• 2 years of Human Resources experience preferred.

Additional Requirements:

• Valid New York State Driver License.

Location:

Maguire Dealership Corporate office, Ithaca NY

Required Skills and Attributes:

This position requires an ability to work independently under the direction of the HR/Payroll Manager. Services and must successfully work with multiple administrators, several buildings and departments.

• Ability to maintain confidentiality and professionalism.
• Ability to work effectively in teams and function collaboratively across departments internally and with external partners.
• Ability to follow written and verbal directions.
• Strong communication and technological skills.
• Strong task and time management skills.
• Ability to work autonomously in day-to-day routine

Equipment, Machines and Software Used:

• Computer software: Microsoft Office to include Word, Outlook, Excel, and PowerPoint
• HRIS:ADP, CDK

Physical and Mental Requirements:

• Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.
• Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

• Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
• Light exertion can involve sitting, walking and/or standing most of the time.

Environmental Conditions:

• Work is performed in an office setting.
• Occasional weekend and evening hours are required.

Hazards and Safety Precautions:

• Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting.
• Safety Precautions:Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques.

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
• Maguire Family Dealership and subsidiaries, does not unlawfully discriminate on the basis of race, color, creed, religion, national origin, marital status, sex, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.