Description

The Vice President of Facilities is a key leadership position responsible for overseeing the strategic planning, development, and day-to-day operations of all facilities within the organization. This role involves managing a diverse team, ensuring the safety and functionality of facilities, and aligning facilities management with the company’s objectives. 

Required Qualifications:

•  Bachelor's degree in Facilities Management, Business Administration, or a related field. Master's degree preferred.
•  Proven experience in facilities management, with a minimum of 10 years in progressively responsible roles.
•  Strong leadership and team management skills.
•  Excellent communication and interpersonal abilities.
•  Proficiency in budgeting and financial analysis.
•  Knowledge of safety and environmental regulations.
•  Facility management certification (e.g., CFM, FMP) is a plus.
•  Strong computer skills, including familiarity with facility management software. Essential Job Functions:

Strategic Planning:

•  Develop and execute the long-term facilities management strategy in alignment with the organization's overall goals.
•  Identify cost-saving opportunities and efficiency improvements in facility management.
•  Partner with SVPs to ensure portfolios are aligned with the overall facility management strategy and compliant.

Team Leadership:

•  Recruit, train, and lead a high-performing facilities management team.
•  Set performance expectations and provide ongoing coaching and feedback to team members.

Facilities Operations:

•  Oversee the daily operation and maintenance of all company facilities.
•  Ensure compliance with relevant safety, environmental, and regulatory standards.
•  Develop and maintain preventive maintenance programs for all critical systems.

Budget Management:

•  Develop and manage the facilities budget, ensuring cost control and efficiency.
•  Track expenditures, forecast financial requirements, and report to senior management.

Vendor and Contractor Management:

•  Establish and maintain relationships with service providers, contractors, and suppliers.
•  Negotiate contracts, review proposals, and manage vendor performance.

Space Planning and Design:

•  Collaborate with departments to optimize office and workspace layouts.
•  Plan for future expansion and renovation projects as needed in partnership/collaboration with construction.

Sustainability and Energy Efficiency:

•  Promote environmentally sustainable practices in facility management.
•  Identify opportunities for energy conservation and cost reduction.

Emergency Preparedness:

•  Develop and implement emergency response and business continuity plans.
•  Ensure facilities are equipped for safety and crisis management.

Compliance and Reporting:

•  Monitor and ensure compliance with all relevant laws, regulations, and codes.
•  Prepare reports and documentation for internal and external stakeholders.

The job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted, or modified at any time by the company without prior verbal or written notification.

Personal Attributes:

•  Strategic thinker with the ability to plan and execute long-term initiatives.
•  Results-driven and detail-oriented.
•  Excellent problem-solving and decision-making skills.
•  Strong organizational and project management skills.
•  Commitment to continuous improvement and innovation.

Working Conditions:

The Vice President of Facilities typically works in an office environment but may be required to visit various company facilities. This

position may involve occasional travel and work outside of regular business hours, especially in emergency situations.

Performance Standards:

•  Annual performance appraisal
•  Attainment of annual goals established by Senior Leadership