Job Description:

Lumenor Consulting Group is looking for a Document Control Specialist to facilitate document control activities for a large capital improvement program of a major transit agency in the DC Metro area. The ideal candidate will have the ability to work in a high volume, multiple task environment, and will have experience managing documents for architecture and engineering firms.

Job Summary/Duties:

• Assure document control and retention practices are in compliance with Client and program guidelines.
• Manage documents received, stored, and distributed through established systems of record, and perform quality reviews to ensure program specifications are met.
• Confirm that current and approved project forms are available to all project stakeholders.
• Manage user access and permissions of client systems of record.
• Create and update folder structures and file naming conventions.
• Scan, image, organize and maintain documents/filing system, adhering to document control procedures.
• Develop and implement document control procedures and policies.
• Provide training and support to the program team and other users on document control processes and tools.
• Prepare and generate reports and metrics on document control activities
• Ensure that all contract deliverables and services are properly delivered to the client for acceptance within the contractual schedule.
• Other duties as assigned.

Minimum Requirements:

• Bachelor’s degree from an accredited university in Engineering, Business, or related field.
• 7 years of experience in a document management and control role.
• Experience working with hard copy and digital documents, file management, and performing quality control checks.
• High level of proficiency with Microsoft 365 applications including SharePoint.
• Knowledge of document management standards and best practices.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize deadlines.
• Ability to clearly and professionally communicate both verbally and in writing.

Preferred Qualifications/Skills:

• Local to the D.C. metropolitan area. This is anticipated to be a hybrid position, with 3 days per week reporting to an office.
• 3 years working with an architectural and engineering firm.
• Proficient in document control software and tools, such as SharePoint, Procore, and eBuilder.
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information.

The Company:

Lumenor is a woman-owned business (WBE) and certified DBE consulting firm focused on the delivery of quality business, technology, and environmental solutions for our public sector clients within the transportation / transit, utilities, and Federal markets. Dedicated to bettering the communities we serve, Lumenor leverages our dynamic team of technical experts to work with our clients allowing them to modernize their infrastructure, enhance customer experience, and streamline the decision-making process.

Lumenor Hiring Practices:

Lumenor Consulting Group is an Affirmative Action and Equal Opportunity Employer, Minority / Female / Disabled/Veteran.

Lumenor Consulting Group is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.

Work Authorization

Applicants for U.S. based positions with Lumenor Consulting Group must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Work Location: In person