The Los Angeles Community College District (LACCD) invites applications for the position of Student Programs Specialist. This position facilitates and monitors the programmatic implementation, compliance, and business activities of multiple Federal, State, and other specially funded academic and/or student programs and provides professional-level staff support by providing internal and external liaison, data analysis, problem solving, transactional processing, and reporting support.

SALARY

$6,045 - $7,489 per month*
*Salary Information is based on a full-time, 12-month position

TYPICAL DUTIES

• Facilitates and monitors college-wide or District-wide implementation of one or more Federal, State, and specially funded programs designed to support academic and/or student services programs at the colleges.
• Proactively tracks assigned programs for compliance with schedules, budgets, and achievement of program outcomes and objectives.
• Troubleshoots operational issues involving program policies and regulations, programmatic implementation, and processing of transactions and reports in compliance with District and funding source guidelines and provides recommendations for problem resolutions.
• Facilitates collaboration and coordination among the same or similar programs/services by gathering and distributing information; convening regular meetings; and staffing project/task teams to address topics of mutual interest.
• Serves as the District liaison between funding agencies and functional program staff regarding updates or changes in regulations, schedules, budgets, and program strategies or priorities; serves as the resident expert on compliance and interpretation of applicable regulations, policies and procedures and their translation into District operational policies.
• Compiles data to identify operational and compliance issues and to inform management decisions related to policies of the student program and organizational division, transactional processing requirements, work quality and compliance, and achievement of outcomes.
• Prepares reports and correspondence containing descriptive, analytical, and evaluative content related to business and operational activities of the assigned program and administrative division.
• Effectively utilizes the capabilities of specialized software programs in the production of management information and reports.
• Facilitates the processing of transactional documents/actions to: insure efficient and accurate processing; identify the cause and impact of delays or other problems; effect appropriate solutions; and gain required administrative and Board approvals.
• Confers with District-level managers and staff on behalf of college program staff to facilitate collegial relationships and ensure both general operational effectiveness and efficiency and compliance with applicable funding agency and inter-agency contract provisions.
• Recommends changes in processes and methods to insure consistency, appropriate controls and auditability, and/or increase desired program outcomes.
• Provides orientation and training to college program staff and others regarding program policies and practices and the processing of business documents in accordance with established standards; develops process maps and standardized procedure manuals for division and college functional program staff.
• Researches grant opportunities for the purpose of developing additional funding resources for both current and proposed specialized student services and programs; drafts grant proposals and applications and supporting documentation.
• Monitors the submission of District-wide proposals and funding applications for the purpose of maximizing success in obtaining new and/or enhanced funding for specialized student services and programs.
• Attends and participates in regional and state conferences and meetings.
• Maintains documentation of District-wide activities for assigned programs.
• Communicates, orally and in writing, changes in process to impacted external business units and staff.
• May provide work direction to technical and clerical staff.
• Performs related duties as assigned.

VACANCIES

A vacancy currently exists at Los Angeles Trade-Tech College, 400 W. Washington Blvd, Los Angeles, CA 90015. The hiring list established by this examination will also be used to fill future vacancies as they occur during the life of the list.

BENEFITS

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• 12 full-pay days and 88 half-pay days of illness leave.
• At least 15 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. The employee contribution rate is 6 percent. The District also contributes to the retirement system. Employees are also covered by Social Security.
• Employee Assistance Program

MINIMUM REQUIREMENTS FOR ACCEPTANCE OF AN APPLICATION

Education and Experience:

A. A bachelor’s degree from a recognized college or university preferably with a major in business administration, public administration, educational administration, student services administration, adult education or a related field AND one year of full-time, paid, professional-level experience involving programmatic review of management, fiscal, and business data, systems, processes, and outcomes and the development of operational recommendations and their implementation. Experience with instructional or student support programs is desirable.

OR

B. A master’s degree from a recognized college or university with a major in business administration, public administration, educational administration, student services administration, adult education or a related field. Experience with instructional or student support programs is desirable.

Special:

A valid Class “C” California driver's license is required. Travel to locations throughout the District is required.

For a complete job description, including the Knowledges, Skills, and Abilities associated with the position, please visit our website.

EXAMINATION PROCESS

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

ACCOMMODATION

Individuals protected by the Americans with Disabilities Act (ADA) may request, orally or in writing, an accommodation in the examination process. Documentation of the need for accommodation is required solely for the purpose of establishing that the applicant has an ADA disability and that the disability necessitates a reasonable accommodation. Typically, a recent letter from an appropriate health care or rehabilitation professional which establishes that the applicant has an ADA qualifying disability, identifies the functional limitations as they relate to the testing situation, and recommends/suggests the appropriate accommodation is sufficient. In order for appropriate arrangements to be made at the testing site, a request for accommodation and required documentation must be received by the Examiner of Record at least 3 days prior to the administration of the test.

HOW TO APPLY AND DEADLINE

https://www.jobapscloud.com/LACCD/sup/bulpreview.asp?R1=23&R2=5049&R3=001

Completed applications must be submitted through our online employment system by 4:00 P.M. on FRIDAY, FEBRUARY 24, 2023. Resumes will not be accepted in lieu of an application. For a listing of other job opportunities with the Los Angeles Community College District, visit our web page at https://jobapscloud.com/laccd.

Job Type: Full-time

Pay: $72,547.00 - $89,873.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location