Little is seeking an Office Operations Coordinator or (Receptionist /Administrative Assistant) with a positive, collaborative work style for our Newport Beach, CA office.

Little is a nationally recognized as a “Best Firm to Work For” within the Architectural, Engineering, and Planning community. Our culture is energetic, positive, engaging, collaborative and open. We value people who are fun to work with and who have a positive impact on those around them.

The ideal candidate will be a highly organized professional with a service mentality. He/she will provide administrative support of a highly complex and responsible nature by interfacing regularly, comfortably, and confidently with individuals within and outside the firm. This person will serve a vital role in promoting and nurturing our office and firm-wide culture. As the first person to greet visitors (guests, clients, vendors) and new employees or candidates for employment, he/she will project a positive image and energy to others.

While Little allows for flexibility to work remotely as needed, this role will be required to be in the office 100% of the time during our normal business hours of 8:30 AM to 5:30 PM.

Primary responsibilities include:

• Report directly to the Office President, while serving the entire office staff (approximately 40 people).
• Orchestrate client, vendor, and in-house meetings; including catering, set up, and clean up afterwards. This includes occasionally being on site after hours.
• Facilitate mentoring and educational workshops.
• Maintain and organize conference rooms, shared spaces, and breakrooms, including loading and unloading dishwashers.
• Coordinate internal events (celebrations, recognitions, new hires, etc.) and external events (client appreciation, community service, and conference attendance).
• Assist with external communications (Blog / social media).
• Facilitate logistics of travel and accommodations for out-of-town guests and employees.
• Coordinate landlord requirements (campus-wide communications, employee & visitor parking, building access).
• Conduct a variety of administrative & clerical duties (such as answering phones, handling distribution and shipment of packages and mail, ordering supplies, food, and beverage for events).
• Providing project assistance as needed, such as plotting, assembling, or scanning drawing sets, collecting municipality project requirements, and coordinating with departments in other offices.

Ideal candidates will possess the following qualifications:

• Strong interpersonal skills and the ability to build relationships with a wide variety of stakeholders.
• Excellent verbal and written communication and organizational skills.
• Experience working in a design firm or other professional service firm.
• The ability to maintain confidentiality and act with discretion and professionalism.
• The ability to easily and effectively prioritize tasks is critical.
• The ability to maintain a professional attitude and high level of attention to detail and foresight.
• Collaborative team-player with the ability to operate autonomously.
• Strong MS Office Skills.

Why Little:

Little is a place where you’ll surround yourself with colleagues who have different areas of expertise, are from different cultures and generations, and embody different talents, experiences, and passions. In fact, if you ask our employees what keeps them excited about coming to work each day, you’ll hear that it’s the people. It’s also our culture and the chance to be part of creating a better future through our work. We embrace a culture of teaching and learning through cross mentoring that spans generations, disciplines, talents, and interests and we strive to give each person exposure to the widest possible array of experiences. We care intensely about our clients and each other, and we do our best to spark a spirit of creativity and excitement in everyone around us.

It's the spirit of discovery that often brings people to the West Coast. It is that spirit, along with a passion for great design, that unites our Newport Beach office. Our only location to be adorned with a 1957 Camper (fully restored and renovated by employees), this wildly creative workspace inspires staff and clients to use their imaginations and rethink what's possible. Outside of the office, you can often find this team supporting their community and building a culture of giving.

Want to know what’s it’s like to work at Little? Check out our video! https://vimeo.com/851727160/a5897aa234

To be considered for this opportunity, please submit your resume for review.

Little is an equal opportunity employer. In accordance with anti-discrimination law, Little prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Little is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact careers@littleonline.com or a member of our HR Team.