Suggested Hours: Part Time 9:00 AM - 2:30 PM (5 Hours a day with a 30-minute lunch/ 25 Hours a week)

Requirements/Qualifications:

• Possess a solid administrative background with strong computer capabilities.
• Strong interpersonal communication skills.
• Possess ability to adapt to changing conditions.
• Demonstrate ability to multi-task.
• Ability to work independently.
• In office attendance is required.
• Strong problem-solving skills.
• Highly efficient and organizational skills are a must.

Responsibilities

Responsible for opening office/lobby, switchboard coverage as scheduled and making coffee. Answers phone by the third ring. Assists guests in an efficient and friendly manner.

Responsible for maintaining CRM/ Website

Responsible for administering to the Sales Team to include:

• Enters listings, up-date changes and revisions in MLS
• Add video to listings as needed
• Maintain all listing files
• Send listing thank you letters to all new listing clients
• Responsible for preparing and administering the rotation schedule

Responsible for entering all traffic into CRM and maintaining the Daily Activity Sheet with appointments, ask fors, walk-ins, phone-ins, etc. and forwards all to Marketing Manager.

Responsible for putting showing instructions and the seller’s information for each listing and updating as necessary

Responsible for Lock boxes and sign inventory reports.

Responsible for keeping all areas and building in a neat, well conditioned manner and tidy at all times

Responsible for ordering maintenance as needed (lights out, carpet cleaned, etc.), and for telephone and computer issues.

Reviews and verifies all fully executed sales contracts

Responsible for weekly sales meeting minutes

Responsible for ordering office supplies.

Assists with any and all duties/special assignments as assigned/directed by Supervisor in order to ensure all areas are maintained in an efficient operating manner at all times.

Job Type: Part-time

Pay: $14.00 - $15.00 per hour

Schedule:

• 4 hour shift

Work Location: In person