Description

Job TitleAssistant Property Manager 

CompanyLink Real Estate Group, LLC. 

DepartmentProperty Management 

Reports ToProperty Manager 

Wage Category Non Exempt 

General Summary 

Under general direction, the Assistant Property Manager is responsible for assisting with 

managing the day-to-day operations, including, but not limited to, the oversight of the 

leasing and renewal process at an assigned apartment community to prospective & 

current residents. 

Essential Job Duties and Core Responsibilities 

●Leads all renewal program responsibilities including writing and delivering renewal letters 45-60 days prior to the lease expirations based on rates approved by the Property Manager and following up to ensure that renewal leases are completed 30 days prior to lease expiration 

●Maintains current and complete property management software information; Inputs daily activities such as move-ins and move-outs, notices to vacate, resident transfers, lease renewals, lease changes, household and occupant demographics, cancellations, etc.  

●Assists the Property Manager in the eviction process and follow state eviction laws 

●Manages the application and screening process with prospective residents 

●Maintains controls over Accounts Receivables in accordance with LINK guidelines and procedures. Maintains the property’s targeted delinquency goal of less than 1.0% of Gross Potential Income. Applies payments to resident ledgers; make daily bank deposits; follow-up with telephone calls and/or the collection or demand notices (letters) to ensure prompt payment by residents; creates and delivers NSF notification letters; adjusts/corrects resident ledgers; inputs concessions; updates lease information/changes; etc. 

●Generates and delivers general correspondence to residents, vendors, and prospective residents 

●Inspects condition of move-outs in a timely manner in order to document charges prior to reconciling security deposits; responsible for generating security deposit refunds or reimbursements 

●Maintains a collection policy for residents who moved out with a balance on their accounts. Submits a monthly report to the property manager with the status of collection accounts. Turns files over to a third-party collection agency on a monthly basis 

●Performs leasing activities in the absence or unavailability of the Leasing Consultant including but not limited to ensuring apartment models and target apartments are ready for daily tours, and being prepared to speak to square footage and pricing for each unit type and all amenities the community offers  

●Assists Property Manager in development of monthly marketing plan, and leasing team with collecting data and generating reports on traffic, new leases, and renewals 

●Manages incoming resident requests and complaints and ensures appropriate response and timely follow-up 

●Collaborates with the Property Manager to manage daily operations of the community and ensures that grounds, maintenance, and property are in superior condition 

●Assists with staff management in addition to, or in the absence, of the property manager 

●Plans organize, promotes, and implements resident functions in conjunction with the management staff 

●Performs other related duties as required and assigned 

Job Requirements 

●Work requires the ability to work independently and in a team environment 

●Work requires strong customer service skills 

●Work requires strong attention to detail, accuracy, strong organizational, multi-tasking, planning, and time management skills 

●Work requires the ability to adhere to and ensure all safety policies and procedures are followed at all times 

●Work requires excellent interpersonal skills including strong verbal and written communication skills with co-workers, management, residents, vendors, and all outside contacts in a courteous and professional manner 

●Work requires adherence to established policies related to fair housing 

●Work requires the ability to maintain confidentiality in all aspects of the job 

●Work requires the ability to perform general office duties including answering the telephone, writing service requests, newsletters, files, and monitoring and ordering office supplies 

●Work requires a positive, get the job done attitude 

●Work requires a strong sense of responsibility, ownership, and accountability. 

●Work requires flexibility and the ability to work in a fast-paced, dynamic environment with changing priorities. This includes the ability to have the flexibility to regularly work outside of normal business hours to meet deadlines if necessary 

●Work requires a strong sense of urgency and the ability to work well under pressure, emergencies, and time-sensitive situations 

●Work requires one to be a self-starter with strong initiative to take ownership 

●Work requires the knowledge or the ability to learn Entrata property management software in a timely manner 

Direct Reports and Reporting Relationship 

None, however, the ability to achieve results by working and collaborating with others 

within the organization, regardless of the reporting relationship, is a critical success 

Factor. 

Minimum Qualifications 

A high school degree or equivalent required, bachelor’s degree is preferred. At least 

two (2) years of residential property management, hospitality, and/or community 

management experience required. 

Physical Demands and Work Environment 

The physical demands and work environment described herein are respective of the 

criteria that must be met by an employee to successfully perform the essential functions 

of the job. Reasonable accommodations may be made for individuals with disabilities 

to perform these functions in accordance with applicable law. 

Physical Demands: While performing the duties of this job, the employee is 

required to stand and walk regularly; handle or feel objects, reach with hands 

and arms; talk and hear. 

Work Environment: While performing the duties of this job, the employee is 

exposed to hot or cold environments, depending on the task being 

completed at that time. Will be exposed to all weather conditions. 

Disclaimer 

The above information on this description has been designed to indicate the general 

nature and level of work performed by employees within this classification. It is not 

designed to contain or be interpreted as a comprehensive inventory of all duties, 

responsibilities, and qualifications required of employees assigned to this job. 

I have read and understood the explanation and job description.