Job Title: Personal/Executive Assistant

Location - Covington, KY

Shift - 1st Shift

Pay - $75,000 to $80,000

Job Overview:

LHH is seeking a highly organized, efficient, and proactive individual to serve as a Personal/Executive Assistant for our client. This role requires impeccable communication skills, exceptional time management abilities, and a keen attention to detail. The successful candidate will provide comprehensive support to the executive team, ensuring smooth operations and enabling them to focus on strategic tasks. This position demands confidentiality, professionalism, and the ability to handle multiple tasks simultaneously. Someone technology focused is a huge plus.

Responsibilities:

Calendar Management: Coordinate and manage executives' calendars, including scheduling meetings, appointments, and travel arrangements. Anticipate conflicts and proactively resolve scheduling issues.

Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Manage emails, phone calls, and correspondence with professionalism and promptness. Filter and prioritize messages as necessary.

Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, transportation, and visas. Ensure travel plans align with executives' preferences and business requirements.

Meeting Support: Prepare meeting agendas, documents, and presentations. Attend meetings, take minutes, and distribute follow-up actions as needed. Coordinate logistics for on-site and virtual meetings.

Information Management: Organize and maintain digital and physical files, ensuring easy access to important documents and information. Handle confidential information with discretion and integrity.

Task Coordination: Manage and prioritize executives' tasks and to-do lists. Follow up on outstanding action items and deadlines to ensure timely completion.

Office Management: Oversee office operations and administrative tasks, including ordering supplies, coordinating maintenance services, and managing vendor relationships.

Project Support: Assist with special projects, research tasks, and ad-hoc assignments as requested by executives. Provide comprehensive support to help execute projects efficiently.

Relationship Building: Cultivate positive relationships with internal team members, external partners, clients, and stakeholders. Represent executives professionally and uphold the company's reputation.

Qualifications:

Bachelor's degree preferred, or equivalent work experience.

Proven experience as a Personal Assistant, Executive Assistant, or similar role.

Exceptional organizational and time management skills.

Strong written and verbal communication abilities.

Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).

Discretion and confidentiality in handling sensitive information.

Ability to multitask and prioritize tasks effectively.

Adaptability and willingness to take on new challenges.

Professionalism and a proactive attitude.

Previous experience in a fast-paced corporate environment is a plus.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job at any time.

b Title: Personal/Executive Assistant

Job Overview:

We are seeking a highly organized, efficient, and proactive individual to serve as a Personal/Executive Assistant. This role requires impeccable communication skills, exceptional time management abilities, and a keen attention to detail. The successful candidate will provide comprehensive support to our executive team, ensuring smooth operations and enabling them to focus on strategic tasks. This position demands confidentiality, professionalism, and the ability to handle multiple tasks simultaneously.

Responsibilities:

Calendar Management: Coordinate and manage executives' calendars, including scheduling meetings, appointments, and travel arrangements. Anticipate conflicts and proactively resolve scheduling issues.

Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Manage emails, phone calls, and correspondence with professionalism and promptness. Filter and prioritize messages as necessary.

Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, transportation, and visas. Ensure travel plans align with executives' preferences and business requirements.

Meeting Support: Prepare meeting agendas, documents, and presentations. Attend meetings, take minutes, and distribute follow-up actions as needed. Coordinate logistics for on-site and virtual meetings.

Information Management: Organize and maintain digital and physical files, ensuring easy access to important documents and information. Handle confidential information with discretion and integrity.

Task Coordination: Manage and prioritize executives' tasks and to-do lists. Follow up on outstanding action items and deadlines to ensure timely completion.

Office Management: Oversee office operations and administrative tasks, including ordering supplies, coordinating maintenance services, and managing vendor relationships.

Project Support: Assist with special projects, research tasks, and ad-hoc assignments as requested by executives. Provide comprehensive support to help execute projects efficiently.

Relationship Building: Cultivate positive relationships with internal team members, external partners, clients, and stakeholders. Represent executives professionally and uphold the company's reputation.

Qualifications:

Bachelor's degree preferred, or equivalent work experience.

Proven experience as a Personal Assistant, Executive Assistant, or similar role.

Exceptional organizational and time management skills.

Strong written and verbal communication abilities.

Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).

Discretion and confidentiality in handling sensitive information.

Ability to multitask and prioritize tasks effectively.

Adaptability and willingness to take on new challenges.

Professionalism and a proactive attitude.

Previous experience in a fast-paced corporate environment is a plus.

Benefits:

Competitive salary commensurate with experience.

Comprehensive health, dental, and vision insurance plans.

Retirement savings plan with employer match.

Paid time off, including vacation days, holidays, and sick leave.

Professional development opportunities.

Collaborative and supportive work environment.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job at any time.

Pay Details: $75,000.00 to $80,000.00 per year
Search managed by: Bianca Mishurda
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.