Our client is looking to hire an Event Assistant to add to their team full-time in Chicago! The ideal candidate will have strong organizational skills, be tech savvy, demonstrate a high standard of professionalism, and be capable of building relationships across all levels of an organization.

LOCATION: Chicago, IL (Hybrid Travel)

• Must be local to Chicago

TARGET START DATE: Immediate

JOB TYPE: Direct Hire

What you’ll be doing:

• Manage email and phone communication with internal employees, stakeholders, vendors, hotels, and clients
• Organize, order and prepare all event and meeting materials
• Support in managing lodging, logistics, room blocks, banquet orders, food and beverage for assigned events
• Help schedule, manage timelines, and project manage both external and internal meetings in partnership with the Director
• Facilitate payment of all invoices and assist teams in tracking budgets
• Travel to off-site events as needed
• Create, set-up and monitor event registration sites
• Proof, audit and manage event deliverables, lists, correspondence and more
• Help test and manage content on mobile applications
• Support in other event and meeting duties as required

Qualifications:

• Bachelor's Degree
• 1-2 years of relevant experience. Events, meetings, or executive assistant experience preferred.
• Well-versed in Excel and is quick to pick up new software and processes
• Proven experience navigating multiple reporting systems
• Preferred experience or knowledge of Zoom and CVent

Who you are:

• You are organized and have excellent time management skills
• You have high attention to detail and have an eye for patterns and inconsistencies
• You possess strong verbal and written communication skills
• You are self-motivated and require minimal direction to get jobs done

TO APPLY:

If you are interested in this position, please apply today (word doc resumes preferred)!

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

• Note: Candidates that provide all of the above information will be given priority. We get such a high volume of applications that I can’t reply to everybody, but I do review every application carefully and will get back to you if you look like a good match for my client.