Description

Unleash Your Potential
At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customer’s success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business.

If this sounds like an environment where you can thrive, keep reading!
 
We are in search of an experienced Senior Administrative Assistant to support a senior DoD CIO officer at The Pentagon. 
 
Our Opportunity:
We are seeking a high-energy, forward-thinking, with solid organizational skills, attention to detail, and good planning skills. Experience supporting executive-level officers, familiarity with DoD CIO front office operations, and the ability to function independently and as part of a team. 
 
Clearance Requirement:
Must hold an active Top Secret / SCI security clearance. (US Citizenship required)
 
Primary Responsibilities: 

• Support the development of executive and military reports to include coordination, preparation, and production in adherence with DoD CIO policy guidelines.

• Communicate and share information with the Senior Executive Officer and all DoD CIO personnel.

• Review and manage the Correspondence and Task Management System (CATMS) actions.

• Manage and maintain calendars for senior DoD CIO executives and military personnel.

• Coordinate and manage conference room reservations, meeting invitations, and execution.

• Coordinate and manage travel arrangements using the DoD CIO travel tool.

• Handle and manage telephone calls, visitors, and other activities within the DoD CIO office.

• Set up and manage project folders following DoD CIO guidelines.

• Manage the development of documents and maintain configuration control using DoD CIO standard templates, while coordinating inputs from multiple subject matter experts.

• Prepare expense reports for DoD CIO executives and military personnel.

• Follow guidelines for electronic filing of work products and documents and setting up client files.

• Perform other general administrative duties requested by the DoD CIO Government staff. 

• Little to no supervision to complete assigned tasks.

• Undertake special projects, as necessary. 

• Communicate effectively with other Executive Assistance throughout the DoD.

• Multitask and prioritize work in a high-volume environment.

• Understand the role of the Senior Military Aide/Advisor (SMA).

 
Basic Qualifications:

• Requires a Bachelor’s degree and 8 years of prior relevant experience or Masters with 6 years of prior relevant experience, additional years of applicable work experience will be accepted in lieu of a degree. 

• 8 years of administrative assistant or related experience. 

• Excellent communication skills.

• Proficient with Correspondence and Task Management System (CATMS), Defense Travel System (DTS), and Travel Regulations.

• Experience with MS Teams and collaboration tools.

• Ability to work effectively both independently and within a team environment.

• Expert proficiency with Microsoft Office Suite; especially Excel, Word, and Outlook.

• Exceptional Executive support experience.

• Versed in meeting expecations and schedules.

Pay Range:

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.