Qualifications:

• High School Diploma or equivalent

• Experience with computer operation, bookkeeping, or previous office experience is preferred.

Nature of Work:

Employee performs a moderate variety of clerical duties which may be of a specialized nature, as in bookkeeping, and are usually in a relatively narrow program area. Detailed instructions or general guides of some variety are available as a reference to the employee. The employee is expected to resolve problems of medium difficulty with little assistance. Occasionally the employee may plan, develop, or revise procedures for non-complex work. Errors are generally found within the school system. An employee in this position receives limited supervision. Knowledge, Skills, and 

Abilities:

• Considerable knowledge of elementary arithmetic.

• Working knowledge and ability to use correct grammar, spelling and punctuation.

• Working knowledge of office practices.

• Working knowledge of basic bookkeeping

• Working knowledge of basic computer operation.

• Some knowledge of basic accounting methods.

• Skill to operate a computer and typewriter.

• Ability to compile information based on general instruction.

• Ability to access information through a computer network, or from a mini-or main-frame computer.

• Ability to use moderately complex WORD processing or spreadsheet software programs

Essential Job Functions:

• Compiles data from a large variety of established sources.

• Records a wide range of information requiring some computation.

• Operates a computer, selecting procedure and items to code and record.

• Codes transactions to the correct one of several possible funding sources.

• Maintains ledger sheets and current balance of several accounts. 10/13/2011

• Determines individual allotment of materials/monies by prescribed procedures.

• Prepares periodic statement of accounts by established practices or detailed instructions.

• Reviews material orders and recommends their approval or rejection to higher authority.

• Sets and maintains files for a moderate number of subjects.

• Files and retrieves information from an alphabetical, chronological or numerical filing system.

• Operates moderate variety of standard office equipment.

• Operates a calculator to perform a variety of operations including fractions, percentages and decimals.

• Types tabular materials, charts, and statistical materials from readily available example.

• Answers incoming phone lines and establishes needs of callers in order to refer them to the appropriate staff person for service.

• Gives out a variety of established information from one program area.

• Composes narrative materials giving readily available data and/or established information. 

 • Performs other duties and responsibilities as assigned by supervisor.