JOIN OUR TEAM AS A Payroll Coordinator (Temp)

Your Work MattersHow will you make a difference?

The Payroll Coordinator is responsible for the accurate processing of all payroll functions, accounts payable functions, and provide bookkeeping support at the direction of the CFO for the facility.

Monday Friday 8:30am 5:00pm. This is a Temporarily position, with the option of becoming Full-Time

Your Experience Matters What we’re looking for:

• Education: High school graduate or equivalent preferred.
• Experience: A minimum of two (2) years of accounts payable/payroll experience with General Ledger Account and reconciliation ability, preferably in a health care setting, with a working knowledge of personal computers, outsource payroll processing payroll/accounts payable systems, Excel or any combination of education, training or experience in a business office environment preferred.
• Additional Requirements: May be required to work occasional overtime and flexible hours.

PRIMARY RESPONSIBILITIES

1. Ensure the accurate processing of all employee payroll-related functions:

• a. Enter payroll information for all new hires, ensuring the appropriate approval signatures are on all forms.
• b. Enter all employee health and welfare benefit elections and 401(K) enrollments, ensuring the accurate eligibility of employees.
• c. Enter all status changes for current employees, audit benefits eligibility based on status change, and stop benefit elections as appropriate.

2. Process bi-weekly payroll in an accurate and timely fashion:

• a. Receive time sheets from departments, audit for accuracy, and input time into the payroll system.
• b. Maintain accurate records of all holiday, vacation and sick time (PTO) to determine if time off has been earned.
• c. Verify payroll reports prior to the run of the bi-weekly payroll run.
• d. Print bi-weekly payroll checks and audit for accuracy prior to distribution.

e. Prepare all payroll tax deposits each month.

f. Respond quickly to all payroll-related problems.

3. Process employee terminations in the payroll system:

4. Ensure accuracy of overall maintenance of the facility payroll master file, and each employee’s master file.

5. Ensure posting of all journal entries related to the payroll system.

6. Maintain a current awareness of how payroll processing changes and accounts payable processing effects overall facility plans.

7. Maintain accounts payable system to ensure that all vendors are paid in accordance with the terms stated on invoices.

8. Ensure the accurate processing of accounts payables for the facility.

• a. Ensure that all accounts payables are processed within facility guidelines.
• b. Code accounts payable and input into computer.
• c. Complete and print monthly reports for controller when necessary.
• d. Review all purchase orders for appropriate signatures, and process in a timely fashion.
• e. Match all invoices with their respective purchase orders and receiving reports, ensuring that all invoices are received and the calculated amounts are current.
• f. Ensure invoices in an appropriate journal and/or on the Accounts Payable System.
• g. Reconcile vendor statements.

9. Balance accounts payable check register and print cash disbursement when checks are printed or manual checks are entered.

10. Maintain organized and methodical filing system on all accounts payable documentation.

11. Prepare appropriate accounts payable reports on a timely basis and as requested.

12. Enter monthly accounts payable accruals.

13. Ensure the confidentiality of employee records, and utilize good judgment in maintaining all employee information.

14. Complete a variety of clerical projects as assigned.

15. Adhere to facility, department, corporate and standard policies and procedures.

16. Attend all mandatory facility in-services and staff development activities as scheduled.

17. Adhere to facility standards concerning conduct, dress, attendance and punctuality.

18. Support facility-wide quality/performance improvement goals and objectives.

19. Maintain confidentiality of employee and patient information.

• Produce and prepare daily, weekly and biweekly FTE reports.
• Reconcile General Ledger Accounts.
• Participate in monthly closing activities:
• a. Prepare journal entries;
• b. Analyze General Ledger Accounts for accuracy;
• c. Ability to prepare various Federal, State, and/or Local forms for CFO review; and
• d. Define accruals for month-end processing.

23. Provide back-up for data processing related activities:

a. Input and balance daily transactions for all applications and

b. Produce daily report for:

(1) Patient Billing/Account Receivable;

(2) Account Payable;

(3) General Ledger; and

(4) Payroll.

Your Care MattersWhat we provide for our team:

• 401(k) matching
• Health insurance
• 100% company-paid life insurance coverage up to 2x your annual salary
• Vision insurance
• Dental insurance
• 100% company-paid long term disability insurance
• Paid time off
• Cafeteria on site discounted meals
• Employee engagement events
• Employee assistance program
• Employee recognition program
• Free parking

What sets us apart:

• Career & training development opportunities
• Dynamic and inclusive work environment
• Engaged management team dedicated to your success
• A guiding mission and set of values that serve as both our north star and yours, anchoring our collective purpose and aspirations

Disclaimer: Benefits are subject to change at the discretion of Lake Behavioral Hospital.

Compensation:

This is a Part-Time role and the expected compensation range for this role is $*** hourly. We’re eager to engage with all qualified candidates, and consideration will be provided to experience and skill level. Join us as our Payroll Coordinator.

Get to know us Outstanding Care, Compassionate People, Unparalleled Service

Discover a fulfilling career at Lake Behavioral Hospital (LBH)!

We are a 161-bed acute care facility located in Waukegan, IL and has been providing mental health treatment to the community and the state of Illinois since 2018. We are dedicated to offering services to meet the ever-changing emotion and behavioral healthcare needs of adolescents, adults, and their families. We offer specialized inpatient programs and outpatient services proven to decrease symptoms of mental illness and we are committed to help people live healthier lives. Our compassionate and experienced team of psychiatrists, licensed therapists, nurses and support staff are here to create an atmosphere of health, hope, and healing.

Join us in providing exceptional care and contributing to the well-being of individuals and families in need, and be a part of the transformative healthcare experience at Hospital for Behavioral Medicine.

• To learn more about LBH, visit us at: https://www.lakebehavioralhospital.com/

TOGETHER WE CAN MAKE POSITIVE I.M.P.A.C.T.S.

Individuals Maintaining Positive Attitude and Commitment To Service

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