Summary

We are seeking a detail-oriented and organized Payroll/Accounts Payable Specialist to join our finance team. This role will be responsible for accurately processing payroll and accounts payable transactions for multi-state locations in a timely manner, ensuring compliance with company policies and regulations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to prioritize tasks effectively.

Exhibit and enforce a culture where safety is the first priority!

Essential Duties & Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

1. Payroll Processing

Calculate and process employee payroll accurately and on time using payroll software

Verify hours worked, overtime, deductions, ensuring compliance with company policies and applicable regulations

Address employee inquiries regarding payroll-related matters and resolve discrepancies promptly

2. Accounts Payable

Process vendor invoices and employee expense reports for payment, ensuring accuracy and completeness of documentation

Match invoices with purchase orders and receiving documents and obtaion necessary approvals for payment

Prepare and process electronic payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms

3. Recordkeeping and Reconciliation

Maintain accurate records of payroll and accounts payable transactions, including journal entries and reconciliations

Reconcile payroll and accounts payable accounts to ensure accuracy and completeness of financial data

Prepare month-end and year-end reports and assist with financial audits as needed

4. Compliance and Reporting

Ensure compliance with federal, state, and local payroll tax regulations, including withholding, reporting, and remittance requirements

Prepare and file payroll tax returns and other statutory reports accurately and on time

5. Process Improvement and Efficiency

Identify opportunities to streamline payroll and accounts payable processes and improve efficiency

Recommend and implement process improvements, automation solutions, and best practices to enhance accuracy and productivity

Requirements:

Relevant experience or accounting degree

High School Diploma or equivalent

Experience and Skills:

Experience with payroll software (ADP, Paylocity, Paychex etc)

Demonstrated understanding of payroll tax regulations and compliance requirements

Attention do details and accuracy

Ability to pivot and prioritize multiple tasks

Analytical and problem solving skills

Demonstrate high level of integrity in handling sensitive payroll and financial information

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. In-Place Machining is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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