We are partnering with Skogman Companies to assist with finding new talent!

Skogman Realty is looking for an Office Administrator/Receptionist to join their Realty team in Coralville, Iowa. With 45 years of real estate experience, Skogman offers excellent training and support to their employees, while offering a positive team atmosphere that is safe and consistent for future growth.

They are seeking a highly motivated, friendly, organized and very detail-oriented individual as an Office Administrator/Receptionist to support the company sales agents and office systems. The desired candidate is passionate about customer service and being a team player.

Their primary responsibility is to maintain office systems, processes, and daily functions of their Coralville office. Working primarily with the Coralville sales agents as well as the Managing Broker.

This will be an office position to be worked on-site from Monday - Friday with the hours of 8 am - 5 pm. Great benefits are offered as well.

DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

• Acts as the first point of contact for all visitors and clients at the Skogman Coralville Office.
• Answers the telephone within a minimum number of rings and transfers call to individual’s office or cell phones.
• Assists sales associates with processing questions. Refers all professional questions to the Broker.
• Ensures Dotloop compliance on all listings and sale pending’s, as well as any change slips are done in a timely manner for sales associates.
• Assists the agents as needed in all Dotloop entry, compliance issues and on-site training/help.
• Enters instructions, maintains and confirms all Showings for the Coralville Agent listings and acts a company back-up for Cedar Rapids when Showing Coordinator is gone.
• Tracks monthly postage, signs and lockbox usage for each agent and sends in monthly report.
• Creates agent floor time schedule each month.
• Assists with the onboarding of all Coralville Agents.
• Will need to work closely with IT Manager to help resolve computer, phone and or server issues if needed.
• Ensures all company branded material is stocked and re-ordered as needed.
• Maintains all office supplies while be cognizant of prices and budgets.
• Keeps the kitchen area clean and organized at all times for the office.
• Works in conjunction with Building Manager for all building maintenance, while keeping the Branch Manager informed of any requests.
• Assists the Managing Broker in other areas as requested.
• Ensures office looks professional and clean at all times.
• Opens office promptly at 8:00 AM and closes the office at 5:00 PM with a 1 hour lunch.

KNOWLEDGE, SKILLS AND ABILITIES:

• Polished, Professional, and Friendly demeanor
• Level of professionalism regarding relationships, attitude, promoting and representing the department and company, and adhering to other policies
• Understanding of office equipment
• Computer skills to include proficiency in Microsoft Office. Google Docs use and knowledge a plus
• Ability to multi-task and do accurate work under deadlines
• Dependability and consistency is a must.
• Ability and desire to learn.
• Understand the importance of information by making sure all work is done correctly.
• Strong and professional verbal and written communication skills, as well as presentation skills
• Excellent organizational and planning skills – must be able to manage time independently
• High level of attention to detail, especially under pressure