2 Human Resources Manager (FT) Jobs in Lakeside, CA
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Human Resources Manager (FT)
$100k-129k (estimate)
Full Time | Specialty Trade in Construction
9 Months Ago
KR Wolfe is Hiring a Human Resources Manager (FT) Near Lakeside, CA
SUMMARY:
This position is primarily responsible for developing policies as well as directing and coordinating human resources activities, such as employment, compensation, labor relations, benefits, training, review schedules and employee services by performing the following duties personally or through peers. This position is also responsible for assisting with and providing resource to the Officers and Directors.
Annual Pay Range: $80.000.00-$120,000.00.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following outline is list of essential duties and responsibilities; however, it is not intended to be exhaustive and other duties may be assigned:
INSURANCE:
- Negotiates new and renewal insurance policies, covering but not limited to:
- EPLI
- Employee benefits: medical, dental & vision
- Responsible for guaranteeing no lapse in coverage dates, territories, employee class groups, types of business entities, and or business functions. HR Manager must guarantee that all people, places and property are covered under one or more policies at all times.
- Negotiates rates with all providers, shopping each policy to a minimum of 3 carriers at each renewal date to guarantee the best coverage at the lowest cost.
- Schedule and assist with renewals and annual carrier audits.
- Management of Workman's Compensation and First Aid Claims. Create policy and procedure for employee claims and execution of claim processing with insurance company.
PAYROLL/401K:
- Maintain relationship with company contracted payroll provider
- Maintain relationship with company contracted 401k provider
- Review contracted providers annually to determine if they are being successful and fees are comparable to services rendered.
- Review and approve fees being charged by contracted companies on a monthly basis
- Educate employees on 401k offerings
- Maintain 401k participation for eligible employees
- Assist with annual 401k and payroll audits
- Review all payroll reports and confirm accuracy of information
- Forward any/all employee inquiries to Payroll within 24 hours of receipt
HIRING:
- Maintain job postings for open positions in all markets
- Create and update postings often to draw talent and identify skills needed
- Create a standardized application process
- Attend job fairs
- Negotiate recruitment contracts and fees
- Review all forms and resumes received
- Conduct initial telephone/Skype interview
- Manage interview process confirming technical interviews are conducted and documented in a timely fashion
- Write, submit and track all Offers of Employment
- Review Offer of Employment documents often to confirm all necessary skills are identified and requirements and responsibilities of the position are current and correct
- Analyze wage, salary reports and data to determine competitive compensation plan.
- Confirm all hiring practices are Equal Opportunity Employer compliant
EMPLOYEE ONBOARDING/EXBOARDING:
- Create employee onboarding process to include the following
- Completion of all company forms, handbooks, policies, and proprietary agreements
- Payroll Paperwork
- Benefit Paperwork
- Cell Phone Agreement
- Quickbase, Office 365, Remote Access Set Up and Training
- Company Culture and Company Expectations including company Mission, Vision,
Values and QUEST/SPIRIT Assessment
- Credentialing
- Employee Equipment/ Attire/ Safety Gear
- Compliance
- Confirmation of pre-employment testing (TB/Immunization/Pre-Employment Drug Testing)
- Confirmation of pre-employment credentialing (OSHA/Facility Credentials/Manufacturer trainings/Other)
- Background Check
- Employee introduction to the internal team
EMPLOYEE REVIEWS:
EMPLOYEE MATERIALS/TOOLS:
- Distribute, document and track company-provided materials, tools, electronics and phones
- Guarantee that all employees are provided comparable and necessary items and tools
- Create a policy for timeline when tools, shirts, phones, upgrades, etc. can be requested and sent and maintain the dates and deadlines for all employees
- Work with Office Administrative Assistant and Marketing to order new materials, shirts and tools to have on hand for future employee
EMPLOYEES:
- Track and monitor paid (PTO)/unpaid time off
- Approve all PTO or confirm PTO is denied/approved within 48 hours of submittal.
- Each January, send prior year annual updates, including pay, vacation time, 401k, etc.
- Listen to employee needs and disseminate information accordingly
- Answer any/all employee questions regarding KR Wolfe policies, employment, etc. within 24 hours of requested information
- Hire/terminate employees
- Complete exit interviews
- Poll employees to establish company pulse on morale and policies
- Monitor, track and execute excessive vacation/sick time
- Create programs as needed to restrict employee permissions and/or allowances
- Initiate, track and manage all employee-compliant trainings including sexual harassment, equal opportunity employment, etc.
- Writes directives advising department managers of company policy regarding equal employment opportunities, compensation and employee benefits.
- Manage Open Enrollment for Benefits
- Consults legal counsel and business partners to ensure that policies comply with federal and state law.
- Support and Consult with Director and Management roles to counsel, educate and/advocate employee issues.
- Manage and report employee retention quarterly to COO
- Implement a metrics to report employee growth, retention, elective and non-elective turn over. Provide reporting to COO monthly.
- Implement strategies, programs, and policies to maintain company goal of 75% employee retention rate.
Metrics and Deadlines:
WEEKLY:
- Ensure PTO/Unpaid Time Off Approved
MONTHLY- DUE by 15th:
- Head Count Staffing Needs/ Utilization
- New Hire/ Term Status Updates
- Checklist(s) submitted to COO and CEO for sign-off
- Open Position Status Updates
- Cell Phone Plan Update
- Workers Comp Claim Updates
- Benefits Eligibility Announcement
- Budget to Actual
- Credential Update
- Tools Update
- Equipment to be Returned Status Update
- Performance Issues Report
QUARTERLY- DUE by 15th:
- 401kAssetAccount
- Review Updates
- PTO Accrual Report
- Handbook and Policies Update
- Employee Growth, Retention, Elective/Non-Elective Turnover
- Culture Initiatives Update - Benefit, Employee Gift Program Feedback (Survey Monkey)
ANNUALLY:
- Benefits Renewal
- EPLI Renewal
- Form 5500
- Form 1094/1095
- Employee Earning Statements (Prev Yr Comparison to include W-2 info, Increase History, PTO/ Unpaid Time Off Usage)
COMPLIANCE:
- Maintain, monitor and execute necessary TB, drug and other client-required testing. Track for each employee and guarantee no lapse in compliance.
- Complete and document any/all requested paperwork for client required credential services. This includes badging requirements, credential services, training documentation, etc.
- Review employee credentialing to confirm adequate credentials are active to meet business needs
- Act as Company Compliance Administrator to meet Airport and Government Agency requirements with coordination with Project Coordinators.
HUMAN RESOURCES:
- Develops and maintains a human resources system that meets top management information needs.
- Oversees the analysis, maintenance and communication of records required by law, local governing bodies, and/or other departments within the organization.
- Studies legislation, arbitration decisions and human resource laws to assess industry trends.
- Writes and delivers presentations to corporate officers or government official regarding human resource policies and practices.
- Maintains harmony among workers and resolves grievances. Adjusts errors and complaints.
- Responds to employment verifications, past employment and current employment inquiries.
- Responsible for establishing annual HR budgets to include recruiting, credentialing, and employee education.
- Manage budgets and report spend to COO monthly.
SUPERVISORY RESPONSIBILITIES:
- Carries out responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Manages, trains and assists Human Resources Administrator
- Performs general office duties as needed.
- Remain available to all employees and management at all times.
COMPETENCIES:
To perform the job successfully, an individual should demonstrate the following competencies:
- Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Project Management - Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
- Technical Skills - Shares expertise with others.
- Customer Service - Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
- Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
- Teamwork - Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Visionary Leadership - Displays passion and optimism; Inspires respect and trust; Mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates.
- Change Management - Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
- Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others.
- Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
- Business Acumen - Understands business implications of decisions.
- Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.
- Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
- Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Adapts strategy to changing conditions.
- Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision making process; Makes timely decisions.
- Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Takes calculated risks to accomplish goals.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks.
- Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
- Quantity - Completes work in timely manner; Works quickly.
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.
- Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
- Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION AND/OR EXPERIENCE:
- Bachelor's degree (B. A.) from a four-year college or university; or at least five years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of an organization.
MATHEMATICAL SKILLS:
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY:
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
COMPUTER SKILLS:
- To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Internet software; Payroll systems; Spreadsheet software and Word Processing software.
PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT:
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- The noise level in the work environment is usually moderate.
FULL TIME:
- This position is a modified, full-time position with a minimum of a 40 hour work week. This is a
- salaried position and is considered exempt. At times additional hours will be required within the guidelines of the job description.
- 90 Day Temporary Employment.
- Status will begin on first day of work. During this time employee or company may terminate employment at will without notice if job functions listed above are not met.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Specialty Trade in Construction
SALARY
$100k-129k (estimate)
POST DATE
08/19/2023
EXPIRATION DATE
06/08/2024
WEBSITE
krwolfe.com
HEADQUARTERS
LAKESIDE, CA
SIZE
25 - 50
FOUNDED
2007
TYPE
Private
CEO
RACHEL LEIGH WOLFE
REVENUE
$5M - $10M
INDUSTRY
Specialty Trade in Construction
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