The Accounting Clerkwill mainly focus on the Accounts Payable function but will have duties and responsibilities that relate to Accounts Receivable and General Ledger.

Accounts Payable Duties and Responsibilities

• Process all vendor invoices and vendor payments via check printing and ACH batching.
• Work with vendors to resolve disputes and ensure that vendor services are not interrupted.
• Ensure that AP transactions are coded to the proper GL cost centers.
• Work with the Purchasing and Receiving Department concerning inventory receipts and discrepancies.
• Forecast vendor payments based on cash budgets.
• Assist in vendor set up forms, verifying banking details, W-9 and processing 1099’s at year-end.
• Reconcile the Accounts Payable sub-ledger to the General Ledger.
• Process expense reports and assist in maintaining expense reporting system.

Accounts Receivable Duties and Responsibilities

• Recording daily bank deposits, processing credit cards, and matching invoices to payments.
• Manage customer portal accounts to retrieve customer information and documents.
• Distribute periodic customer statements, invoices, and credit memos.
• Monitoring AR Aging and follow up with collection contacts and internal sales team.

General Ledger Duties and Responsibilities

• Prepare Bank Account reconciliations and assist in cash forecasting and reporting.
• Assist in the preparation of period-end journal entries.
• Assist with the preparation of audit schedules and the gathering of requested backup documentation.
• Assist in other accounting tasks as required.

Experience

• The candidate must have excellent interpersonal, analytical, and problem-solving skills and have a focus on continuous improvement.
• Manufacturing and distribution specifically with purchase orders and 3-way matching.
• Must have experience with an integrated ERP accounting system. (NetSuite a plus).
• Strong Excel, Email, Word, PDF editor skills are required to model and communicate financial information to senior management.

Education

Associate’s degree preferred but not required. 3 years of Accounts Payable experience including experience with reconciling vendor statements and understanding proper cost center GL coding ideally within a global organization and/or manufacturing environment.

Traits/Skills

To perform this job successfully an individual must exhibit strong interpersonal and accounting skills, be able to meet deadlines, work independently, be proactive not reactive, be open minded, be able to multitask, be computer literate and be able to maintain a high level of confidentiality regarding business information.