We are currently seeking a friendly and energetic individual to serve as the face of our corporate office. This full-time position is perfect for someone who thrives on interacting with people and making a great first impression.

As the first point of contact for our visitors, your role will be crucial in setting the tone for their experience with our company. Your responsibilities will include greeting guests with a warm and inviting smile, managing incoming calls with a professional demeanor, and ensuring that all visitors are assisted promptly and assisting the accounting department. The ability to multitask will be key.

We are looking for someone who can work independently, is self-motivated, and possesses strong organizational skills.

Duties/Responsibilities:

• Coordinate and organize an orderly, efficient, and friendly front desk area
• Organize & meter outgoing mail and receive & sort incoming mail and email
• Answers incoming telephone calls, determines purposes of call, and forwards call to the appropriate personnel or department.
• Maintains office files; implements an efficient system for other staff to access files and records when needed.
• Order office supplies and maintain a stocked and organized supply closet.
• General accounting and administration support.
• Maintain freight database duties include scanning in freight bills and gathering missing information not on paperwork
• Support Accounts Payable: vendor invoices and disbursement filing, A/P invoice matching
• Support Accounts Receivable: process daily invoices/credits, apply cash receipts, help with collection of past due balances
• Ensure office breakroom and conference rooms is cleaned at end of day before leaving.
• Appropriate business casual attire; the Receptionist represents Koller Enterprises, Inc. to external clients at all times.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required; Bachelor’s degree in office administration or related field preferred.
• At least one year of administrative and clerical experience required.

To apply:

https://recruiting2.ultipro.com/KOL1001KOLL/JobBoard/c2e3e38a-eecd-4f38-8266-93754d91267c/Opportunity/OpportunityDetail?opportunityId=94c896c2-e8ed-4815-ba3e-95a60173ac25

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What is your desire annual salary?
• Why do you think you would be a good fit for this position?

Work Location: In person