Job Description

This may start out as a job, but it has the potential to turn into a long-term career.

The executive assistant position is an important part of the team as they provide the first impression to clients, carriers and vendors. Primary functions are to provide support to the office via telephone system, customer service and administrative assistance to other departments and the CEO.

If you are able to do the following, we will train you!

• Multitask 
• Use Microsoft Office (Outlook, Word, Excel)
• Be Organized, Punctual, Dependable 
• Speak well and be pleasant on the phone, treat our clients respectfully and take care of them

If you have these skills, please submit your resume to us...…

Benefits

• Paid Holidays
• Health
• Dental
• Life Insurance
• AD&D
• PTO
• 401(k)

Responsibilities

- Professionally answer all incoming calls, translating when needed

- Make calls to current and potential clients, answering questions and setting up appointments

- Perform various administrative tasks such as typing memos, filing, preparing spreadsheets and prospect research.

- Process incoming and outgoing mail and faxes

- Check and send daily emails to clients and team members

- Manage paperwork (copying, filing, preparing documents)

- Set up appointments with clients

- Scan paperwork into our database and perform data entry

Requirements

• Previous office/administrative experience
• Strong communication skills, both oral and written
• Good organizational skills
• Good phone voice
• Fast but accurate worker
• Good attention to detail
• Strong interpersonal skills
• Proficiency in Microsoft Word, Excel and Outlook
• Bi-Lingual – English/Chinese (Mandarin)