Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position. We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties.

• Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following : collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects;
• review and coding of all vendor invoices; coding and processing of all Job Cost related documents; re-class of expenses;
• coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts;

vacancy cleanouts and vacancy profiles; assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all first responders , tenants, utilities, etc.

• assist Property Manager with the preparation of annual budgets; coordination of travel and expense reports;
• Daily review and response to cases logged in Kimco’s Customer Service platform; issue work orders to vendors and follow-up to ensure work orders have been completed;

maintain a Best-In-Class relationship with tenants via verbal and written communications.

Requirements :

Background in retail commercial real estate

At least two years of experience in a fast-paced corporate setting

Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)

Bachelor's degree or equivalent working experience

Prior administrative experience

The expected salary range for this position is between $55,000 and $65,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education / training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

Last updated : 2024-04-24