KC's Improvement is searching for an energetic, knowledgeable Office Administrator. The Office Administrator must have a minimum of 3 years of successful experience with a high level of experience using Quickbooks. A minimum of 1 year in the construction field is preferred but not required. The Salary is DOE.

PLEASE NOTE: ALL QUESTIONS MUST BE ANSWERED FOR YOU APPLICATION TO BE CONSIDERED

This position reports to the owner and will be a key contributor to KC’s continuing success as a high-end remodeler of residential and commercial properties.

Office Manager Job Responsibilities:

• Supports company operations by maintaining office systems and supervising staff.
• Maintains office services by organizing operations and procedures.
• Utilize the full use of Quickbooks including payroll.
• Controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and delegating and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, managing clerical staff, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees and following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information and identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, disciplining employees, and planning, monitoring, and appraising job results through regular reviews.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Directly involved in Marketing initiatives including all facets of social media
• Contributes to team effort by accomplishing related results as needed.

Office Manager Qualifications / Skills:

• Must be a Team Leader
• Oversee all internal office functions
• Managing and disciplining internal staff
• Tracking budget expenses
• Prepare financial reports and assist in budget planning as needed
• Task Delegation
• Manage the recruitment process by coordinating job postings, scheduling interviews, and facilitating the onboarding process for new hires
• Develop and implement systems/processes for efficient daily function, document management, and record-keeping
• Developing standards
• Promoting process improvement
• Inventory control
• Reporting skills
• Social media experience
• Quickbooks Desktop
• Proven ability to manage employees and office duties
• Excellent organizational and time management skills
• Ability to multitask and prioritize tasks effectively
• Strong interpersonal and communication skills

Education, Experience, and Licensing Requirements:

• High school diploma, GED, or equivalent
• Proven experience as an Office Administrator
• Proficient with Microsoft Office software
• 3 years and Highly proficient in Quickbooks Desktop
• Experience in the construction industry a plus
• Notary Public a plus

KC's Improvement is an Equal Opportunity Employer