SUMMARY

Office Administrative Support Services to support the Government’s management of the Hanford Site in Richland, Washington.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide services and support to division-level organizations or secondary support to a division level secretary.
• Performing general office tasks, such as keeping simple records, filing electronic and paper copy records and reports, generating reports and presentations, performing photocopying and collating documents, letters, and other office materials.
• Providing real-time scheduling support by coordinating and/or establishing office and virtual meetings, booking appointments, and preventing conflicts, assembling established background materials, as well as ensuring equipment is available and operational prior to events. As directed may attend meetings and record and report on proceedings.
• Scheduling and setting up conference rooms and/or offices for DOE Headquarters (HQ) teams and visitors as directed.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations, as well as processing authorizations and vouchers.
• Screening calls, visitors, and incoming correspondence and respond to requests for information concerning office procedures.
• Preparing routine non-technical and complex correspondence and assisting in the preparation of various management reports and documents.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Minimum of two plus years (2 ) experience in an office or business environment (this can be a combination of education and work experience).
• Expertise in Microsoft Word, Outlook, Excel, and schedule management.
• Experience with multiple customers of a manager’s staff of (5 - 40 individuals).
• Strong clerical, administrative, and organizational capabilities.
• Proficiency in operating within the Microsoft Office environment, familiarity with Microsoft messaging and collaboration software, and highly functioning in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, and internet management tools to enable the employee to produce multiple administrative/clerical products as requested.
• Excellent responsiveness and customer service skills.
• Ability to perform in a fast-paced, high stress work environment on highly visible workloads with relative autonomy.
• Ability to manage work environment and workload with minimum supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to work well under pressure and within established guidelines.
• Compliance with site specific safety and security requirements, including badging and office protocols.
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Excellent written and communication skills.
• Ability to develop high quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides.

SUPERVISORY RESPONSIBILITIES

None.

WORK SCHEDULE

40 hours per week. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

Travel as coordinated with the technical point of contact and approved in writing by the CO in advance, is allowed, in accordance with Federal Travel Regulations.

WORK ENVIRONMENT

Work is primarily performed in an office environment.

PHYSICAL DEMANDS

Position consists of sitting for long periods of time, bending, stooping, crouching, and lifting weights up to 20 pounds. Frequently uses hands/fingers for manipulation of keyboard and mouse. Seeing up close, must not be color blind. It is Katmai Management Service’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Compliance:

To be considered for this position, all applicants must apply on the company website, https://katmaicorp.com/life-at-katmai/
We are a VEVRAA Federal Contractor

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.