General Information

• Non-Exempt position
• Eligible for Paid Time Off, Medical and Dental Insurance, and Retirement Benefits
• Located at the Jubilee Lodge at Hawks Prairie in Lacey
• Reports to the Community Association Manager

Key Functions & Duties

• Accounting/Administration
• Maintain financial documents to support record requirements; financial policies/procedures
• Manage chart of accounts of
• Bank accounts
• Credit card statements
• Prepaid expenses
• Deferred revenues

• Provide required financial reports to the Board of Directors, Committees, Club, Groups & Activities
• Attend meetings as required; point of contact for financial questions
• Assist with internal, accountant and year-end audits
• Assist with year-end tax filing, including 1099’s

• Accounts Payable
• Maintain vendor/contractor records, including tax forms
• Review and process purchase orders, estimates, requests for reimbursement and invoices; point of contact for vendor payables
• Reconcile all payables for events, Committees and Clubs, Groups & Activities
• Post payables/invoices, prepare cash requirements for approval
• Process approved check run and prepare for signature
• Post and process approved EFT/ACH payables

• Accounts Receivable
• Process resale documents from Escrow companies
• Process Association receivables; Monthly ACH and checks
• Post receivables, prepare deposit for approval and processing
• Reconcile all income for Events, Committees and Clubs, Groups & Activities
• Establish new resident accounts in accounting software and owner file systems
• Provide monthly homeowner account statements to owners upon request
• Track delinquent accounts and monitor collection process

• General Duties
• Other duties as assigned
• Provide occasional coverage at the reception desk

Qualifications and Education Requirements

• Minimum three years’ experience with accounts payable and receivable processes
• Minimum two years accounting degree
• Quickbooks Online experience

Preferred Skills

• Microsoft Excel and Word proficiency
• Homeowner Association resident accounting, billing and collections experience
• Full charge bookkeeper experience preferred
• Accrual basis (GAAP)
• Fund Accounting

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We follow state of Washington guidelines.

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 3 years (Preferred)

Work Location: One location