The General Ledger / Payroll Accountant, under the supervision of the Controller, processes the monthly payroll and associated reporting as well as performs routine general ledger transactions, reconciliations, and analyses.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Performs all activities necessary to process monthly payroll, double-checking employee record updates by HR, processing contingent faculty contracts as appropriate, processing deductions and levies.
• Prepares monthly payroll journal entries, reconciliations as well as year-end accruals.
• Reviews the annual faculty contract terms to ensure payroll information in ADP is accurate.
• Reviews and processes Adjunct faculty payments via ADP payroll processes.
• Updates ADP system set up for 403(b) employer contribution changes or minimum wage changes.
• Handles all paycheck-related inquiries professionally and efficiently.
• Reconciles monthly benefit provider bills, employee contributions and processes the bills. Communicates discrepancies with HR and the benefit providers to resolve any discrepancies.
• Monitors Time and Effort records for Federal Grant compliance with established standards, maintaining time and attendance records.
• Maintains payroll and related records regarding the accumulation and use of vacations, holidays, sick days, and miscellaneous leaves of absence.
• Files the quarterly Workers Compensation with WA State Dept of Labor & Industries.
• At calendar year-end assist with W2 reconciling, reporting and filing within ADP.
• Prepares and distributes ad hoc and routine payroll reports and analyses as needed.
• Monitors, assists with and provides payroll data for the Saint Martin's University 403(b) Pension Plan audit.

• Prepares monthly journal entries as assigned, assists with month-end closing.
• Creates monthly receivable billings for Abbey, Bon Appetite, Barnes & Noble and other entities as needed.
• Reconciles assigned balance sheets accounts monthly and annually.
• Prepares year-end payroll accrual-related journal entries.
• Assists with year-end audit preparation.
• Performs monthly conference center invoices and reconciles monthly and annual Conference Receivable balances.
• Takes the meeting minutes for the quarterly Board of Trustees committee meetings.
• Performs other duties as assigned.

COMPETENCIES

• Ability to set priorities, meet budgets, and meet deadlines associated with payroll and month end close.
• Looks for ways to derive solutions to problems and has good problem-solving skills. Ability to resolve payroll issues effectively.
• Problem-solving ability to look for six sigma and lean ways to improve processes.
• General accounting principles, budget allocation management and fund accounting.
• High level proficiency with electronic spreadsheets and databases to include pivot tables, complex formulas and creating and running queries to develop statistical reports.
• Observes, compares, or monitors data to determine compliance with prescribed operating standards. Comprehends and makes inferences from written material.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.
• Strong organizational skills to multi-task, detail oriented and deadline focused.

COMMUNICATION (ORAL AND WRITTEN)

• Ability to maintain high level confidentiality as related to payroll issues and University budgetary information.
• Ability to communicate effectively verbally and in writing.
• Excellent Customer Service Skills. Customer focused.
• Produces written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
• Supportive of a Catholic, Benedictine philosophy of education.

ETHICS AND INTEGRITY

• Avoids taking action that may threaten, or appear to threaten University independence and objectivity.
• Demonstrates a value and respect for Diversity.

TEAMWORK

• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Positive attitude and contributes to a positive work environment. Attitude contributes to healthy team morale.
• Open to change and willing to learn new skills.
• Must be capable of working in a stressful work environment and has an ability to support other team members.
• Works and acts as a team player.

REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

• Bachelor’s degree from an accredited college or university.
• Five (5) years of payroll, accounting, or relevant budget management experience using an automated accounting system preferably in fund accounting or in an educational institution.
• Intermediate to Advanced experience with excel spreadsheets and databases.
• Great Plains/Dynamics and ADP experience a plus.
• Successfully pass a criminal background check.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment. Physical demands include:

• Moves objects (less than 20 pounds) long distances (more than 20 feet).
• Ability to be mobile campus wide for appropriate business needs.
• Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
• Reading, writing, speaking, hearing, standing, bending, sitting.
• Learning and comprehending.
• Requires visual concentration on detail.
• Manual dexterity and precision required for keyboarding
• Must be able to sit for long periods at a time at a computer
• May occasionally be required to deal with distraught people.
• Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
• Must be able to communicate effectively with people at all levels under stressful conditions.