The Accounts Payable Supervisor will oversee an accounts payable team of five and direct the processing of invoices and payments for a high-volume department. Reporting directly to the Accounting Manager, the Accounts Payable Supervisor will work as a team with department heads and project team members to facilitate the accounts payable process while meeting fiscal deadlines.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Direct daily tasks of Accounts Payable staff and ensure the timely and accurate processing of invoice postings and payments, identifying items of urgency and priority.
• Ensure proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Evaluate trends and perform analytical analysis to identify and explain variances.
• Research, analyze, and resolve complex accounts payable and vendor related issues.
• Process weekly and bi-monthly payment runs (check and ACH).
• Prepare the annual filing of Form 1099’s.
• Assist in month end close.
• Assist in facilitating document requests from external auditors.
• Act as a team member and assist across all facets of the department as needed.
• Evaluate and Improve systems and procedures, taking corrective actions when necessary and implement preventative procedures going forward.
• Follow AP policies and procedures to support strong internal controls.
• Ensure compliance of state and local tax reporting, including but not limited to, sales and use tax filings and annual reports.
• Provides superior customer service in advising vendors, department heads, directors, and others on all matters related to disbursements and invoice and payment requests.
• Responsible for hiring, training, coaching, writing performance evaluations.
• Assist with other miscellaneous requests as instructed by your supervisor.
• Other duties as assigned.

NOTE: These duties listed are meant to describe the general scope of the work. Other duties may be assigned based on business needs within the organization.

SPECIFIC JOB KNOWLEDGE, SKILL, AND ABILITY

• Bachelor’s Degree in Accounting, Business Administration, or Finance is required
• 5 years’ experience performing accounting functions is required and must include:
  • 2 years of management experience and evidence of propelling an accounting function.
  • Demonstrated experience with accounting software is required.
  • Experience using Microsoft Office, including experience with Excel, is required.
• Good time management, supervisory, verbal/written communication and interpersonal skills
• Experience with ERP system, Vista a plus
• Strong Technical skills; proficiency in Excel (Pivot Tables, Macros, Vlookups, etc.)
• Comprehensive knowledge of generally accepted accounting principles and procedures
• Knowledge of state and local regulations regarding accounts payable.

WHY JOIN JJA

Joseph J. Albanese is a family - owned construction business established and based in Santa Clara, California since 1955. With approximately 1000 employees the company has been instrumental in developing the Silicon Valley by performing site / structural concrete, demo, grading and paving for many of the outstanding projects in Northern California. Our core values of Safety, People, Quality and Truth! JJA utilizes BIM and other cutting-edge technology to verify constructability and to communicate complex project geometries to field professionals. We offer competitive pay and benefits. See some of our highlighted projects on our website at www.jjalbanese.com.

Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.