Internal Number : 1442

Oversees, coordinates and performs a variety of administrative, operational and financial support functions on behalf of the athletics department

Manages department finances and invoices including preparing deposits for department and team revenue, creating requisitions for purchase orders, verifying and requesting payments for invoices, logging and tracking all department receipts and invoices and maintaining records for auditing purposes

Acts as the liaison for external department vendors and university procurement including the processing of purchase requisitions and expense forms, to provide consistent information and support budget account reconciliations

Coordinates and arranges athletics department transportation with outside vendors and JWU transportation department

Tracks transportation charges and payments for each athletic team, including cancelled and rescheduled trips

Collaborates with other university departments to coordinate new employee onboarding to support new employees with acclimating to their role within athletics

Greets and assists visitors and university employees as appropriate; answers incoming telephone calls, resolving complex and varied concerns or referring them to other staff members or departments as necessary

Performs general office tasks such as filing, distributing mail, maintaining records, copying, entering data databases, web updates, etc.

ordering and maintaining office supplies, preparing reports, maintaining and managing department / administrator calendars, arranging for equipment and associated maintenance, and processing invoices / requisitions

Communicates with internal and external constituencies regarding various matters; composes correspondence often requiring discretion

Coordinates and arranges travel schedules, meetings and events, including preparing materials, reserving and preparing facilities, and recording and transcribing meeting minutes

Monitors the departmental budget

Last updated : 2024-03-22