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Job Number: 47221
Project Assistant
Job Description:
Our client, a global research non profit, is looking for a new project assistant to support two of their leaders. This person will be responsible for coordinating and implementing project deliverables within the EDIB (Equity, Diversity, Inclusion, & Belonging) program, collaborating with the Head of EDIB and the Program Leads for Racial Justice & Equity (RJE) and Employee Resource Groups (ERG). This position is a full-time contract opportunity, with the potential to convert to a direct hire role. It offers remote flexibility and growth potential.
Responsibilities:
Coordination and scheduling of project, team, and key partner meetings
Ownership and coordination of EDIB team calendar
Manage schedules, vendor invoices and logistics for multiple training courses and Employee Resource Group events. Includes forming effective relationships with vendors and facilitators.
Coordinate logistics for 3-6 in-person team meetings annually (# of attendees can range from 6-35). Includes but is not limited to:
Reserving appropriate space/rooms
Managing the meeting invitation and RSVPs
Catering & dietary restrictions
AV arrangements (Zoom, powerstrips, projectors, etc.)
Dinner reservations
Note taking
Ordering any necessary supplies
Communicating logistics information to attendees (Agenda, charge code, travel info, etc.)
Book travel for team members as needed
Manage purchasing logistics
Documentation and summarization of project and team meeting notes and action items
Ownership and coordination of team SharePoint sites
Monitor EDIB mailbox and respond to inquiries or direct to appropriate party as needed
Ensure timely deliverables and escalate issues in an appropriate and timely manner
Education Requirements:
Bachelors Degree with 2-3 years of relevant work experience; or 4-6 years of relevant work experience
Desired Background/Skills:
Ability to prioritize effectively and renegotiate due dates as necessary
Intermediate knowledge and skill with MS Word, Outlook, PowerPoint, Excel
Experience in project coordination
Able to give and receive effective, timely feedback
Proven ability to collaborate effectively across groups of multiple partners
Ability to set and elicit clear expectations
Strong client relationship and interpersonal skills
Strong writing skills and abilities
Strong attention to detail
Basic to intermediate knowledge and skill with Zoom, Teams, and SharePoint
Strong ability to self-organize and help keep others organized
Proven ability to focus effectively while managing and supporting multiple projects
Strong ability to take initiative, partner, and influence
Culturally sensitive and respectful
Continuous learner
Qualifications:
2-3 or more years of experience working with project teams and matrix environments
Extremely strong calendar management experience
Intermediate-level (or better) experience with Outlook
Passion for and interest in issues related to Equity, Diversity, Inclusion & Belonging and Racial Justice
Excellent ability in communication (verbal and written) and presentation skills
Other Information:
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
This client is a U.S. government contractor with specific controlled-access facilities that must register non-U.S. Persons; therefore, all visitors to those facilities must declare their nationality and citizenship upon arrival at, and before entering. Depending on the work location, candidates selected to interview may be required to complete 'Government Contractor Controlled-Access Facility Questionnaire' before visiting the client facility.
Full Time
$79k-98k (estimate)
05/02/2024
05/15/2024
greeneresources.com
WILMINGTON, NC
25 - 50
2000
Private
GARY GREENE
<$5M
Business Services
Greene Resources is an online recruitment portal that allows users to search and find career opportunities.
The following is the career advancement route for Project Assistant positions, which can be used as a reference in future career path planning. As a Project Assistant, it can be promoted into senior positions as a Non-Profit Program Coordinator that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Assistant. You can explore the career advancement for a Project Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Project Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Project Assistant job description and responsibilities
He/she takes records of all project items, and sees to it that they are adequately delivered to the various departments as directed by the project director.
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As a coordinator, he/she is responsible for supervising projects in progress and ensures that all issues related to the projects are clarified and completed to avoid confusion and interruption during execution of projects.
04/23/2022: High Point, NC
They make arrangements for meetings, presentations, seminars and trainings being organized and call the attention of the director to them where and when they are needed.
03/22/2022: Great Falls, MT
As a record keeper, he/she attends meetings with the director and pays apt attention throughout to get details of items discussed at the meeting and run them by the director when needed.
04/09/2022: New Brunswick, NJ
He/she will evaluate the nature and condition of projects and make useful suggestions to the director on the best practices and strategies to apply in project execution.
03/12/2022: Lebanon, PA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Assistant jobs
Can exert good leadership skills and are well-able to coordinate workers and facilitate team communication
04/19/2022: Tampa, FL
Highly organised in both time and in resources; need to manage progress reports, timetables, and financial budgets
03/10/2022: Lynchburg, VA
Have a thorough understanding of project objectives and goals, ensuring all team members have the resources needed
05/02/2022: Reading, PA
Have an analytical and critical mindset for making the best business and financial decisions for the project
02/10/2022: Santa Barbara, CA
Can multitask, work well under pressure, and work efficiently to meet strict deadlines
04/04/2022: Savannah, GA