ABOUT US:

Jaco Mechanical is a leading HVAC company committed to providing top-notch service and innovative solutions. We pride ourselves on our dedication to excellence and client satisfaction.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a integral part of Jaco Mechanical, you will play a crucial role in managing various administrative task to ensure smooth operations.

Duties:
- Handling billing invoicing and bill processes. - Proficient use of QuickBooks. - Ordering material for jobs. - Handle employee hours and maintain employee scheduling
- Communicate with clients, suppliers, and vendors to ensure smooth operations.
- Oversee clerical tasks such as filing, data entry, and document management.
- Manage phone systems and correspondence (e.g., emails, letters, packages).
-Ensure up-to-date accurate insurance certificates.

Requirements:
- Proven experience as an Office Manager or similar administrative role.
- Proficient in QuickBooks, Microsoft word, Excel and general office software.
- Strong communication skills with excellent phone etiquette.
- Knowledge of clerical procedures and office management practices.

This position requires a motivated and detail-oriented individual for a dynamic work environment. If you have a passion for organization and enjoy managing office operations, Jaco Mechanical Inc. would love to hear from you!

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Bronx, NY 10465 (Required)

Ability to Relocate:

• Bronx, NY 10465: Relocate before starting work (Preferred)

Work Location: In person