Administrative Assistant On Construction Jobsite

Under the direct supervision of the On-Site Forman or Project Manager this position provides administrative and secretarial support for on-site management staff. In addition to typing, filing and scheduling, performs duties such as record keeping, scheduling, coordination of meetings, e-mail distribution, obtaining supplies, coordinating, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Prepares for meetings including ordering lunch and setting up. Manages cleanup of meeting areas.

2. Provides calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements for the Foremen and PM Staff.

3. Establishes, develops, maintains PTO calendar and/or out of office calendar for all departments.

4. Organizes and prioritizes large volumes of information and calls.

5. Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information

6. Manages incoming calls, and prioritizes phone messages and emails. Handles all calls and visitors with sophistication and professionalism.

7. Updates and maintains phone lists for office staff and field foreman.

8. Handles confidential and non-routine information.

9. Works independently and within a team on special nonrecurring and ongoing projects. Coordinates special projects, at the request of the Vice President, Project Manager or HR Manager which may include: planning and coordinating presentations, disseminating information, coordinating mailings, creating handouts.

10. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Competencies

1. Initiative.

2. Personal Effectiveness/Credibility.

3. Thoroughness.

4. Collaboration Skills.

5. Communication Proficiency.

6. Written & Verbal skills.

7. Time Management

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates on a construction job site in a jobsite trailer. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will work in an office environment but will regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performance of the required duties will require physical ability to climb permanent and temporary stairs and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, and bend.

Position Type and Expected Hours of Work

This is a full-time position. Days are Monday through Friday

Job Type: Full-time / non-exempt

Required Education and Experience

1. High School Diploma or equivalent.

2. 2 years related experience.

3. MS Office Suite Proficiency, with strong typing skills

Additional Eligibility Qualifications

Background screen

Drug Screen

Other Duties

The nature of our business may require that the responsibilities associated with this job may change from time to time in accordance with the Company’s needs. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the position. Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time

Equal Opportunity Employer and is committed to providing and environment of inclusivity and respect where equal employment opportunities are available to all applicants and employees. With this in mind, all employment decisions are based solely on merit and competence without regard for a person’s race, color, sex, religion, national origin, marital status, age, pregnancy status, disability, veteran status, sexual orientation or any other protected status as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances. We will endeavor to make a reasonable accommodation to the known limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please let us know.

Job Type: Full-time

Pay: $16.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 2 years (Required)
• Construction administrative: 2 years (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Relocate:

• Leesburg, VA: Relocate before starting work (Required)

Work Location: In person