Job Description:

We are seeking a reliable and efficient Onsite Administrative Assistant to join our solar construction team. The successful candidate will play a crucial role in supporting day-to-day administrative tasks to ensure the smooth operation of the construction site.

Responsibilities:

• Office Management: Maintain a well-organized and functional onsite office environment.
• Document Management: Assist in the organization, filing, and distribution of construction-related documents, including permits, drawings, and contracts.
• Communication: Serve as a point of contact for internal and external communication, including answering phone calls, responding to emails, and relaying messages to appropriate personnel.
• Scheduling: Assist in scheduling meetings, appointments, and site visits for project managers and construction teams.
• Record Keeping: Maintain accurate records of onsite activities, including daily progress reports, equipment inventory, and personnel attendance.
• Procurement Support: Assist in procurement activities by processing purchase orders, tracking deliveries, and maintaining inventory levels of office supplies and materials.
• Safety Compliance: Ensure adherence to safety protocols and procedures by maintaining safety documentation, scheduling safety training sessions, and assisting in incident reporting.
• Assistance to Personnel: Provide administrative support to onsite staff as needed, including assisting with travel arrangements, expense reporting, and other administrative tasks.
• Miscellaneous Tasks: Perform other duties and responsibilities as assigned by the project manager or site supervisor.
• Experience with Unions, Union personnel issues and time keeping.

Qualifications:

• Previous experience in an administrative role, preferably in a construction or similar field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Familiarity with safety regulations and procedures is a plus.]
• Experience working with Unions.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Overtime
• Weekends as needed

Work Location: In person