8 Administrative Coordinator Jobs in Alexandria, VA
Islamic Relief USA is Hiring an Administrative Coordinator Near Alexandria, VA
Status: Full-time
Location: Alexandria, VA
Division: Programs
Position SummaryIslamic Relief USA is a highly respected international humanitarian relief and development organization. The Administrative Coordinator supports the Program Division’s excellent administrative functioning, promoting efficiency, timeliness, coordination and administrative task completion across the division, with other divisions of the organization, and with external partners. The position supports the Director of Programs as well as the division as a whole. The candidate must show commitment to IRUSA’s faith inspired values and principles as well as a commitment to the vision and mission of the organization.
Essential Duties And Responsibilities
- Manages the weekly and daily agenda of the Program Director with clear scheduling and organization of preparatory materials.
- Supports the Director with time and attendance.
- Processes and facilitates organization’s bi-weekly time sheet for the programs team through current PEO provider.
- Manages the calendar and meeting schedule of the Program Department team; ensures that participants receive invitations, agendas, preparatory materials, meeting notes and follow-up information.
- Coordinates and maintains a record of department travel schedules; working with the IRUSA travel desk, ensures that the Director and other designated department staff have clear and detailed itineraries, compiles necessary documents and advance briefing materials, and prepares expense reports.
- Manages the flow of communications through the office of the director, ensuring that communications requiring action or follow-up are attended to efficiently.
- Manages the flow of signatures and sign-offs through the office of the director, and forwards approvals to designated alternates if needed for efficiency.
- Tracks critical work processes and tasks through the department; assists in identifying problems with efficiency or follow-through, and proposes solutions.
- Supports the department compliance with organizational administrative requirements (e.g. travel and any requirements for approvals, etc.).
- Prepares agendas, takes meeting notes and drafts minutes.
- Prepares routine correspondence for Director and other staff as assigned by the Director.
- Supports document retention and retrieval; manages files and filing systems through the design and maintenance of logical and accessible categorization.
- Edits and/or formats reports and other critical documents produced by the Program Department.
- Performs other duties as required.
- Bachelor’s degree required.
- Interest in and ability to learn about the varied areas of program work of Islamic Relief USA; commitment to the humanitarian sector.
- Minimum of three years’ experience in an administrative support role.
- Proven experience in managing calendaring, information flow and administrative systems in a fast-paced environment.
- Strong organizational skills; orientation toward efficiency and task completion, ability to effectively manage data; strict attention to details.
- Strong interpersonal skills; ability to maintain composure under pressure, skilled at maintaining positive communications and relations with colleagues and a wide range of external partners
- Ability to effectively manage up and achieve results without formal authority, cross-cultural competency.
- Familiarity with Microsoft Office, Google Docs, and database usage and ability to quickly master information systems.
- Must be eligible to work in the United States.
Job Summary
Full Time
Skilled Nursing Services & Residential Care
$53k-66k (estimate)
05/13/2024
07/07/2024
irusa.org
TOTOWA, NJ
50 - 100
1993
YOUSES ABDALLAH
$50M - $200M
Skilled Nursing Services & Residential Care
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About Islamic Relief USA
Islamic Relief USA (IRUSA) was founded in California in 1993 as a 501 (c)(3) tax exempt charity involved in international humanitarian relief efforts. IRUSA is a legally separate and independent member of a global family of collaborating relief organizations that share a common vision, mission, and family identity, and all of which use the term Islamic Relief as part of their organizational name. Our mission: Islamic Relief USA strives to alleviate suffering, hunger, illiteracy, and diseases worldwide regardless of color, race, religion, or creed, and to provide aid in a compassionate and dign...ified manner. Islamic Relief USA aims to provide rapid relief in the event of human and natural disasters and to establish sustainable local development projects allowing communities to better help themselves. Offering relief services for more than a quarter-century, the Islamic Relief family of relief organizations includes locations in more than 35 countries. Islamic Relief USA provides emergency disaster relief when it is needed, and spearheads development projects in multiple sectors, including education, income generation, orphan support, health and nutrition, and water and sanitation. IRUSA directly supports international projects in these sectors in nearly 30 countries around the world.
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The job skills required for Administrative Coordinator include Administrative Support, Scheduling, Microsoft Office, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
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Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Knowledge on word processing using spreadsheets and travel logistics.
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Streamlining of volunteer administrative processes
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Bilingual (English / Korean) administrative coordinator is a plus.
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Have at least 3 years nonprofit administrative or program support experience.
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Step 3: View the best colleges and universities for Administrative Coordinator.
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